Skype for Business, Set up a meeting in Outlook

On this page, you can learn how to set up and schedule Skype for Business meetings using Outlook.

You can use Outlook or Outlook Web App to schedule a Skype meeting--the same way you schedule meetings normally but with one or two extra clicks. If your account is configured for dial-in conferencing, the Skype meeting request will automatically include call-in information (phone number and conference ID).

Schedule a Skype Meeting using Outlook 2013

To schedule a Skype meeting, you need a sign-in address and password from an organization that uses Skype for Business Server.

  1. Open Outlook, and go to your calendar.

  2. On the Home tab ribbon, in the Skype Meeting section, click New Skype Meeting.

    Outlook, the New Skype Meeting button

  3. Set up the meeting as you typically would:

    • In the To box, type the email address of each person you’re inviting, separated by semicolons.

    • In the Subject box, type a name for the meeting.

    • If you’ll have in-person attendees, either click Room Finder, in the Options section of the Meeting tab, and then find a room or, in the Location box, type a meeting location, such as a conference room.

      Outlook, the Room Finder button

    • Select a start time and end time.

      Notes    To look for a time that works for everyone, click Scheduling Assistant, in the Show section of the Meeting tab ribbon.

      Outlook, the Scheduling Assistant button

  4. In the meeting area, type an agenda. Be careful not to change any of the Skype meeting information.

    Important    Scheduling a meeting with the default options, like we just did, is suitable for small, internal meetings, such as casual meetings with a few coworkers. If you have a meeting with people who are from outside of the Urbana campus, or if you’re scheduling a large event, change the meeting options before sending the invites to better fit your meeting requirements. In the meeting request, on the Skype Meeting section of the Meeting ribbon, click Meeting Options, and then select the appropriate options.

    Outlook, the Meeting Options button

  5. (Optional) In the Show section of the Meeting ribbon, click Scheduling Assistant to make sure you have the best time for the meeting.

  6. You're almost done. Just double-check the information and click Send.