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Kaltura, Getting Started

Getting Started with Kaltura

New to teaching with Kaltura? Read this first.

To create a video, you can use Kaltura Capture (a full-featured program allowing multiple inputs, PowerPoint slides, etc ) or Express Capture (a simple, quick way to record a quick video with your Webcam), or produce the video with your favorite method, and upload it to

To share video with students: You can create a channel in Mediaspace and publish the videos to the channel, or use Canvas.

Students can also add videos, through, or through Canvas in assignments, discussion boards, or anywhere they see the text editor.

Also, captions are available for all videos in Kaltura.

Tips for your first video:

  • Test your equipment. Make a test video to check audio and video.
  • Outline what you will say.
  • Practice before you record.

How to upload a file to Illinois Media Space

Kaltura is a campus video distribution system similar to YouTube. Anyone with a NetID can log in, upload and share content. Your videos are automatically converted to formats viewable across current operating systems and platforms (desktops, mobile). 
Where the Kaltura media engine differs from YouTube is that your content can be locked down so it is only visible to specific NetIDs, or within your course learning management system. Think of it as YouTube with a privacy or FERPA fence. While YouTube is powerful platform, users of Kaltura at Illinois can protect their privacy and intellectual property rights. 
Media you upload to Kaltura follows you based on your NetID. Video you upload in Moodle is visible to you in the Media Space. Content you upload via the Media Space mobile app can be published in Canvas. While your media is visible to you when you connect to Kaltura, you may only publish into the system in which you are logged in (i.e. If you are in Media Space you cannot publish to a Canvas course space and vice versa).
The Kaltura system includes:
  • Illinois Media Space,, a public/private portal for content. Anyone in the world can view the public galleries, but only users with active NetIDs can log in and see private channels. Channels are used for course material, RSOs, organizations, team and group work, and many other uses. The overwhelming majority of content in Kaltura is password protected to a channel or within Moodle or Canvas. Anyone can create and share a channel. 
  • Mobile Apps: Are available for iOS and Android devices and allow easier access and uploading of media content
  • Integrated with our Canvas service. Directly access all your media to add them wherever you see the Kaltura button in the text editor: announcements, discussion, assignments, pages, etc.
  • Learn@Illinois integration.  Direct access to all the recording and upload tools through the LAS implementation of Moodle.
  • Owners of media can share anywhere on the Web if they choose to with embed code.
  • Kaltura Personal Capture, a built-in application that lets you create video and audio through a Webcam or desktop capture--and includes an automatic slide detection feature, all in one interface.  Link to more information about using Kaltura Personal Capture
Kaltura is available to all students, faculty, and staff to upload and share. Content publicly visible on Media Space can be seen by anyone, but public gallery publishing is limited to faculty and staff.

To get started:

Go to and click on the login button in the upper-right:

Kaltura Login

Once you've logged in, you can click on the "Add New" button next to your name, now in the upper-right.  You can choose this from the menu.  To see what you've already uploaded, click on your name and choose My Media from the menu.

To learn more about Kaltura, Media Space, or the tools, search or visit the Illinois Media Space at Tips and an FAQ can be found at Kaltura Help.

How to upload a file to Illinois Media Space

  • In the upper right corner of the page, select the 'Add New' drop-down list, and choose 'Media Upload,' to open the 'Upload Media' page.
  • Click the '+ Choose a file to upload' button to search your computer for the media file that you would like to upload; select the file; and click the 'Open' button to begin uploading the file.
  • While the file is uploading, you may being to add the metadata. There are the following fields:
    The name of the media being uploaded.
    This is a required field and is by default the filename of the media being uploaded.
    This is displayed below the media or on the player info pane.
    This is a required field for publishing and/or adding the media to a playlist.
    These are used to help describe your media and are used as keywords when searching for media.
    Multiple tags can be separated by commas or new lines.
    Date of Creation
    Allows the actual date of creation to be added to the metadata.
    Video Credits
    Allows you to enter the names and title of those who worked on the video.
    Contributors and team members
    Allows you to enter the names of the team members or others who helped put together the project.
    This field is ideal for adding student team member names to class projects.

  • When you have finished editing details, click the 'Save' button.
  • Once the media has uploaded and you have given it at least a title and description, you can publish it to a channel or gallery that you have permission to publish to or keep the media private or unlisted using the radio buttons below the metadata.

You may continue uploading more files by clicking the '+ Choose another file' button and repeating steps 23 above.
Please note that at this point you may not be able to view your media and you may see the message: Media is being processed (: ! This is completely normal. Your media will continue to process even if you navigate away from Illinois Media Space.

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How to create a channel

    • Under your account name in the upper right corner, select ‘My Channels’ or go to the channels page.

user drop down

    • Click on the '+ Create Channel' button located towards the upper right of the page to begin creating your channel.

my channels

    • When creating a channel, you will need to enter the following information:
      This is the only required field.
      It will be prominently displayed above the channel.
      This allows you to write additional supplementary information which to the members of your channel.
      These are used when searching for your channel within Illinois Media Space.
      Open (indicated by a globe icon)
      Any authenticated user can view and contribute to the channel
      Resticted (indicated by a circle with a line through it)
      Any authenticated user can view the channel, but must be invited to add content
      Private (locked padlock icon)
      Users must be invited to view and/or to add content to the channel
      Public (unlocked padlock icon)
      Anyone can see media in a public channel, even if they cannot log into  Anyone who is logged in can post media to a public channel, so it's a good idea in most cases to enable moderation (for more information, see Kaltura, Public channels ).  
      Shared Repository (silhouettes of people)
      Permissions work the same as a private channel
      Members of a shared repository have permission to publish content from the repository to other channels or galleries in Illinois Media Space
      Enable comments in channels
      This setting allows you to control whether other users can leave comments on the channel.
      Keep comments private to channel
      This setting allows you to restrict the comments made on media in this channel to this channel.
      Moderate content
      Enabling this setting will prevent new content from appearing in the channel until it is approved by a channel manager or moderator.  
      Enable subscription to channel
      Allows users to subscribe to your channel.
      Subscribed users will recieve email notifications when new content is added to the channel.
    • Finally click 'Save'.

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Keywordsvideo, media, Getting Started with Kaltura, mediaspace, teach, channel, Canvas, publish   Doc ID67004
OwnerAlan B.GroupUniversity of Illinois Technology Services
Created2016-09-16 17:21:53Updated2022-08-02 13:56:56
SitesUniversity of Illinois Technology Services
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