Zoom Settings for Classes with Non-UIUC Guest Speakers
Covers best practices in how to set up a zoom meeting for guest speakers who are not affiliated with UIUC or any of its campuses. Helpful for zoom meetings or webinars with multiple speakers as well.
Suggested Zoom Settings for Classes with Non-UIUC Guest Speakers
If you have a guest speaker without a UofI account attending your class, you will want to make sure your authentication settings allow them to join. There are two ways for users to authenticate: “Sign in with Zoom” and “Sign in with Illinois NetID and password.” This guide will walk you through both options, and how to ensure they are calibrated properly to allow a guest to join.
Sign in with Illinois NetID and password
You can use this option if your guest is using a Zoom account associated with another institution’s domain name. This will allow only Illinois accounts and those of the institution you add to join your Zoom session. This is not recommended when the email associated with your guest’s Zoom account is a private email service like Gmail or Yahoo.
Navigate to https://illinois.zoom.us/ and log in. Navigate to the section that says "Meetings" and hover your mouse over the meeting you want, and select "Edit" to navigate to the meeting settings. In your meeting settings, under the “Security” heading, you will see an option to “Require authentication to join. Select the check box next to this, and a drop-down menu will appear. In the drop-down menu, select “Sign in with Illinois NetID and password.” Click “Edit” next to the list of domain names that appears under the drop-down menu. In the text box, add a comma, a space, then your guest’s email domain name with the following format: “*.example.edu”. Click “Save.” This is the most secure option, since only Zoom accounts associated with the listed domain names can join your Zoom session.
Sign in to Zoom
Use this option when your guest is using a Zoom account associated with a private email service. If you use this option, it is recommended that you enable a waiting room to improve security. In your meeting settings, under the “Security” heading, check the box for “Waiting Room.” Below that, you will see the option to “Require authentication to join.” Select the check box next to this, and a drop-down menu will appear. In the drop-down menu, select “Sign in to Zoom.” This will allow anyone with a Zoom account who has the link to access the meeting room.