Hosting and Role Privileges in Zoom

A guide to Host and Co-Host Rules and Privileges in Zoom Meetings.

Host/Co-Host Roles

Hosts are able to assign co-host roles to anyone in the meeting. Co-hosts can help manage the administrative side of the meeting, like managing participants and starting the recording.

Co-hosts cannot:

  • Start the meeting
  • Start closed captioning
  • Start live-streaming
  • End the meeting for all participants
  • Make another participant a co-host
  • Start breakout rooms or move participants to another breakout room
  • Start waiting room (though they are able to add and remove participants from the waiting room)

Making someone a co-host:

  1. Click Participants in the control panel.

    Participant button in Zoom toolbar
  2. Click More next to the participant's name. 

  3. Click Make Co-Host.

Participant options drop down menu

If you would like to learn more about adding a co-host, check out the Enabling & Adding a Cohost page at the Zoom Help Center.

Host and Co-Host Controls:

 

Zoom toolbar

    • Mute/Unmute
      • Audio Controls (Click the ^ next to Mute/Unmute): This lets you change the microphone and speaker that Zoom is using on your computer, leave computer audio, and access all audio options.
    • Start/Stop Video
      • Video Controls (Click the ^ next to Start/Stop Video): Select which camera Zoom should use, access the full video controls, and select a Virtual Background.
    • Security: View and enable different security measures like locking the meeting, enabling/disabling screensharing, allowing participants to rename themselves, and other measures.
    • Participants: View your list of meeting participants.
    • Chat: View the chat.
    • Share Screen: Share your screen.
    • Record: Record the meeting.
    • Live Transcript (only available to the host): Turns on the live transcript feature and allows participants to view captions.
    • Breakout Rooms (only available to the host): Open and configure breakout rooms.
    • Reactions: Choose reactions and emojis to share with participants.
    • End Meeting (only available to the host): Ends the meeting for all.
    • Polling (only available to the host): Create, edit, and launch polls. Note: depending on if you are using Mac or Windows, polling may show up in a different spot along the bottom bar.
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NoteWhen you are screensharing, the controls will appear at the top of the screen and you can drag them to another location.

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To learn more about Host and Co-Host controls explore the Host and Co-Host Controls page at the Zoom Help Center.

Described in the table below are the privileges that different types of Zoom users have in a meeting. 

Roles Share Screen Request/Receive Remote Control Start Polling Designtate a Co-Host Set Up Polling Start/End Breakout Rooms Start/End Recording End a Meeting
Meeting owner X X X X X X X X
Alternative host X X X X
Host who is not the meeting owner or alternative host X X X
Co-host X X
Participant X X




Keywords:Host Hosting Host's Role Position Privileges Zoom   Doc ID:128359
Owner:Matthew M.Group:University of Illinois School of Information Sciences
Created:2023-05-17 11:44 CDTUpdated:2023-05-17 12:19 CDT
Sites:University of Illinois School of Information Sciences
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