Podium: If the movable podium is plugged in, its height can be adjusted, you can turn on a light for reading, and you can use the power outlets on its side.

Volume: Aside from turning on the microphones, you do not need to turn on audio. If you would like to adjust the settings, press the "Audio Only" button at the Control Panel Home screen. There is a separate control for system volume, wireless microphone volume, and wired microphone volume. You can also adjust the volume using the dial below the screen. There are eight sound amplifiers available for the hearing-impaired in the cabinet. See the "Adjusting Audio Settings" section below for more information.

Lighting: To adjust the lighting in the room, use the Control Panel's lighting settings or the external light switches.

Display Mute: This feature allows you to turn off the projected image to work on a computer without displaying your screen image to the room. This setting can be found in the "Audio Mixer" Control Panel screen that displays after selecting and connecting a device to the room.

Do not unplug or touch cables, sensors, or other devices within the cabinet.

Questions? Call the Help Desk!

217-244-4903 or 800-377-189

The control panel for the A/V system in this room is built into the equipment cabinet underneath the room’s computer. It has both touch screen controls and physical buttons for certain functions.

Here is a list of the key side buttons to know:

Power On / Off: This will power on Projector B and the projector screen will descend from the ceiling. *

Online Mic Mute and Unmute: These buttons control the mute status of the two overhead room mics used during hybrid events. They are muted by default.

Camera to Built-in: This button connects the two room cameras to the Built-in PC. It is set by default.

Camera to Laptop: This button connects the two room cameras to an external laptop.

* If you would like to use both projectors, please scroll down to the Dual Projection section for further instructions.

Here is a list of the screen controls on the Home screen:

Use the Built-in PC: This is the default setting when you power on the Control Panel and selects the room PC.

Use a Laptop: This will change the audio and video input so you can connect your own laptop via HDMI.

Use the Blu-Ray / DVD Player: This will change the audio and video to the Blu-Ray player siting on the cabinet top to the left.

Dual Projection: This allows you to select both projectors to mirror or extend the computer screen.

Audio Only:

Note: The touch screen may take a few seconds to register your touch; so please give it a moment if it does not automatically respond.

The steps for using the Built-in PC, an External Laptop, or the Blu-Ray / DVD player all follow a similar pattern. You will select your source from the Home screen on the Control Panel under Video Source Selection and then after be taken to the Audio Mixer screen, which will be explained in more detail in a section below.

Built-in PC: The built-in PC installed in Room 126 is the default device for the room, so turning on the Control Panel will automatically connect it. It is a Mac Mini, but at the log in screen you can choose to boot into either Windows or Mac. Please note that booting into Windows takes a bit longer. *

Laptop: To use an external laptop, plug in the HDMI cable or the attached adapter into your laptop (the cable is in the side drawer to the right). Then, on the Control Panel, select "Use a Laptop" and the appropriate cable source. **

Blu-Ray / DVD Player: To play a Blu-Ray disc or DVD, turn on the device, place your disc, and then on the Control Panel select "Use the Blu-Ray / DVD Player". The remote for it should be located on top or beside the player itself.

* If nothing displays on the monitor screen after turning on the Control Panel, check that both the monitor and the Mac Mini are on. The Mac Mini is at the bottom of the cabinet underneath the monitor. The power button is on the back right side.

** If your laptop does not auto detect the projector, do one of the following: 

     Mac: Go to System Preferences > Displays > Detect Displays

     Windows: Go to Start Menu > Settings > System > Display > Detect.

Room Cameras:

There are two cameras located at the top of the columns in the front of the room. Use the Logitech remote pictured below (usually found on top of the side cabinet) to control them.

To use the remote, point it at the camera that you want to control and use the arrows to adjust where it’s pointing. You can also use the numbered buttons to turn on preset camera positions.

Camera closer to the entrance:

1- Points to the desk

2- Points to the podium

3- Points to the audience

Camera further from the entrance:

1- Points to the audience

2- Points to the front of the room

3- Points at the entrance to the room

Room Microphones:

The room mics are the rectangular panels in the ceiling that are used to pick up audio from anyone in the room. They are used when the room participants are in a Zoom call, so that the remote participants can hear what’s going on.

When the room mics are off, the two lights will be red. When they are turned, the lights will turn blue. When the system is powered on, they default to off.

Wireless Microphones:

Wireless mics are located on the top of the side cabinet. When using the wireless mics, please remember to turn the battery pack for the mic on and off.

You do not need to raise the volume on the mic so that you are able to hear yourself through the system. Generally, if you can hear yourself; the volume needs to be lowered. Instead, turn on the mic and check with the participants in back to see if the volume needs to be adjusted.

The wireless mic often runs low on battery power. Nine-volt batteries are available for replacement on the cabinet next to them. If we run out, please stop by the front office to get more. In case the front office is closed, there are also a few at the Help Desk in the drawer under the desk. Be sure to replenish the supply as needed.

Solstice (Windows and Apple Devices):

If you want to connect wirelessly to a Windows laptop, you will need to download and install the Solstice application on your device. If you are borrowing a laptop from the Help Desk, this should already be installed. You can follow these same steps on a Mac, but you also have the option to use AirPlay, which does not require a separate download and installation. Instructions for AirPlay are further down in this section.

1. Check that you are connected to the IllinoisNet wireless network.
2. Select Use a Laptop > Solstice from the Control Panel (refer to "Using the Control Panel" if you are unsure how to perform this step).
3. On your laptop, follow the instruction displayed on the built-in's monitor and / or the projector screen by opening your browser and navigating to http://192.17.123.117. If you need to download the Solstice application, there will be a link to do so. If you already have it installed, there is a link below that will open "room 126" in Solstice. Regardless of whether you have the application installed, if this is your first time using this room, you will need to click this link to bring up "room 126" within the application. *
4. After you have installed Solstice and clicked the “Already have the app?” link, you will be given a 4-digit code on the built-in's monitor and / or the projector screen to input into the Solstice application on your laptop. Afterwards, click Connect.
5. From there, you will be connected to the room and can choose to share your desktop, an application window, or a media file.

     * After going through these steps once, you can just open the Solstice application after Step 2 and select "room 126" from the recent list.

AirPlay (Apple Devices Only):

You do not need additional software to connect via AirPlay on Mac.

1. Check that you are connected to the IllinoisNet wireless network.
2. Select Use a Laptop > Solstice from the Control Panel (refer to "Using the Control Panel" if you are unsure how to perform this step).
3. On your Mac, click Control Center in the menu bar, then click the Screen Mirroring icon, and choose room 126. A 4-digit code on the room monitor and / or projector screen will appear for you to input on your Mac. *
4. From there, you will be connected to the room and can choose what to share.

     * If you would like more information on how to share to a display using AirPlay on a Mac or iOS device, please refer to the Apple documentation below:

     Mac: Use AirPlay to stream what’s on your Mac to an HDTV

     iPhone/iPad: Use AirPlay to stream video or mirror the screen of your iPhone or iPad

Projector A is closer to the entrance.

Projector B is further from the entrance.

When you press "Use the Built-in PC", "Use a Laptop", or "Use the Blu-Ray / DVD Player" on the Control Panel, Projector B should automatically roll down. To begin Dual Projection, go back to the Home Screen on the Control Panel and press “Dual Projection.” You will see the following:

The boxes in "Projector A" and "Projector B" control which device will be projected on each of the respective screens. Press one of the following that you would like to see on each screen:

PC: Displays whatever is on the built-in PC.

HDMI: Displays whatever device is hooked up to the HDMI cable.

VGA: Displays whatever device is hooked up to the VGA cable.

Apple: Displays whatever device is wirelessly connected via Solstice or Apple TV.

Video: Displays content from the Blu-Ray Player.

Display Mute: Turns off the projector.

The boxes in "Monitor Audio" control which of these devices uses the room audio. Note that whichever one you pick will also display on the built-in PC. The built-in PC can still be used if you are using the audio from another device, but you will have to look at whichever screen it is displaying on when navigating.

You may find it necessary to adjust the scaling, resolution, or layout of what is being displayed on the projector(s) for better visibility. Your steps are different between Windows and Mac devices.

Mac:

To adjust the scaling or resolution, go to System Settings > Displays, click the image that says "Built-in Display," and you will have options for text scaling. Select the one that works best for you. If you wish to adjust your resolution instead, click the image up top that say "PT-RZ570" and choose from the list of resolutions available.

You may also want to change the layout of how the Mac and projector screens are displaying content. To do so, while still in "Display Settings" on your device, and with the "Built-in Display" image selected, find the "Use as" drop down right above your resolution choices, and select the proper setting for your purposes from the drop down menu. Note that if your screen is currently mirroring, you will need to first select "Stop Mirroring" from the menu to see the below choices:

Main display: The projector(s) acts as a separate screen(s) using the Mac as the main display.

Extended display *: The projector(s) acts as a separate screen(s) using the projector(s) as the main display.

Mirror for PT-RZ570: Show exactly what is on the device screen on the projector screen(s).

* If you are extending your display and notice that your screens are not oriented correctly (you can’t move your mouse from one screen to the next), you can scroll to the top of the Display Settings page to rearrange the order of the screens by clicking the "Arrange..." button and dragging the images of the displays that come up to the correct position with your mouse.

Windows:

To adjust the scaling or resolution, go to Start > Settings > System > Display and scroll down to "Scale and layout". Then adjust the scaling and resolution until the appearance works for you.

You may also want to change the layout of how the PC and projector screens are displaying content. To do so, go back to "Display" on your device and scroll down to "Multiple Displays" (just below the "Scale and layout" section). Then use the drop-down menu to select the proper setting for your purposes. Don’t forget to click "Apply" when you are done.

Duplicate these displays: Show exactly what is on the device screen on the projector screen(s).

Extend these displays *: The projector(s) acts as a separate screen(s) with different content.

Show only on 1: Only the PC displays; the projector display is muted.

Show only on 2: Only the projector displays; the laptop display is muted.

* If you are extending your display and notice that your screens are not oriented correctly (you can’t move your mouse from one screen to the next), you can scroll to the top of the Display page to rearrange the order of the screens by clicking and dragging the numbered boxes to the correct position with your mouse.

To make audio adjustments to the room's various components, select "Audio Only" from the Control Panel "Home" screen. You will see the following screen (you will also find many of the same controls on the "Audio Mixer" screen that will appear after selecting the built-in, laptop, or Blu-Ray / DVD player from the "Home" screen):

Adjust the audio for whichever device you want to change:

MASTER: Controls the overall audio for everything. Note that this can be adjusted using the knob below the display as well, but it will lag a few seconds.

Computers / Blu-Ray / DVD: Control the audio for an external laptop or the Blu-Ray/DVD player.

Podium Mic: Controls the microphone on the podium. This is muted by default.

Microphone 1: Controls the handheld microphone labeled with a "1".

Microphone 2: Controls the handheld microphone labeled with a "2".

Microphone 3: Controls the clip-on lapel microphone labeled with a "3". 

Microphone 4: Controls the clip-on lapel microphone labeled with a "4".

Aux: Controls any speaker that’s plugged into the aux cord located below the drawer on the side. Normally, there’s nothing plugged into here, so you will not need to adjust this setting.

To the right of each of these volume controls select “Mute” to mute any device. It will take a second for the button to register and the button will turn orange when it’s muted. To mute everything all at once, select the mute button to the right of “MASTER” at the top of the display.

If you are using a teleconferencing program for a hybrid meeting (e.g., Zoom), you can use either the room's built-in PC or an external laptop.

• The built-in PC will be connected to the room camera and mics by default.
• To use an external laptop, plug in the USB cable labeled "Cameras" that is found in the cable drawer on the right of the cabinet.

Once you've selected the device and plugged in any necessary cables, the steps should be the same:

1. Log into the PC.
2. Open the teleconferencing software and log into the meeting.
3. Click the carat next to the audio symbol on the lower left.
   1. For your microphone, select "Converge USB" to access the room mics or if you are using a wireless mic select the option that appears for it.
   2. For you speaker, select "PT-RZ570 (PT-RZ570)" to access the room audio.
4. Confirm with the participants that the audio is working.
5. Click the carat next to the video symbol on the lower left.
   1. The first "PTZ Pro 2" listed will access the camera further from the entrance and facing the audience
   2. The second "PTZ Pro 2" listed will access the camera closer to the entrance and facing the speaker.
6. The selected camera should turn on and move into its default position. Use the Logitech remote with the matching label to control it (see "Using the Room Cameras" for more info).

On the Control Panel, press the "Power On / Off" button and you should get a confirmation prompt. Choose Shut Down.

Be sure all cabinet doors are closed.

Room 126 has seating for 134 people.