KB User's Guide - Stats Tab - Doc Events

The Doc events stats uses data from the Comments and events log on each document. You may use one of 58 displays of information, or you may combine reports for more detailed information.

Doc Events

The Comments and Events captures multiple and distinct forms of information over the life of a document. The Doc Events Stat allows 58 options from which to report. A much more focused report can be created by using the Display filters along with a combination of reports. This data is exportable via CSV and downloadable into Excel, Tableau, etc.

Display Filters

The image below shows the default state of the display filters.

DocEventsscreenanddisplayfilters.png

IDs - Enter comma delimited document IDs

User - Enter NetID@ + domain name

Year - Select year from dropdown menu, defaults to current year

Event Type - Please see table below Doc Events window, defaults to All Types

Type ID - Enter report type/s (example: 1, 18..in the table below, a report using these two Event types would yield data)

Group/ Institution - Defaults to This group only or choose another Institution

Sort: Dropdown Menu Options: Time ASC, Time DESC (default), DocID ASC, DocID DESC, User ASC, User DESC, Type ASC, Type DESC, Limit, sChange%ASC, sChange%DESC, aChange%ASC, sChange%DESC


Events and the Comments they Yield

The table below shows the Event ID and Event Type name on the right. They all appear in the dropdown menu of the Event type field. The column on the right shows the information yielded from corresponding event.




EVENT ID and TYPE NAME
EVENT COMMENT
1- CREATION_NEW[Doc ID] [Time/Date stamp] [DocOwner] Document created
2 - CREATION_FROM_DOC[Doc ID] [Time/Date stamp] [DocOwner] Saved as a new document from document ID XXXXX
3 - CREATION_FROM_REVISION[Doc ID] [Time/Date stamp] [DocOwner] Saved as a new document from revision YYYY: (New Document) ID: GroupID of (Revision) Document ID.
4 - CREATION_FROM_NEWS[Doc ID] [Time/Date stamp] [DocOwner] Saved as a new document from news YYYY: (New Document) ID: GroupID of (News Item) Document ID.
5 - CREATION_FROM_SUGGESTIONSaved as a new document from suggestion YYYY: (New Document) ID: GroupID of (Suggestion Item)  ID.
6 - CREATION_FROM_FEEDBACKSaved as a new document from feedback YYYY: (New Document) ID: GroupID of (feedback) Document ID.
7 - CREATION_FROM_IMPORTSaved as a new document from import YYYY: (New Document) ID: GroupID of imported item
8 - CREATION_FROM_ITSMSaved as a new document from ITSM YYYY: (New Document) ID: GroupID of ITSM feedback item
9 - UPDATE_TO_ACTIVEUpdated / Set to Active for [Group Space]
10 - UPDATE_TO_ACTIVE_DEFERREDUpdated / Set to Active for [Group Space] from deferred activation date
11 - UPDATE_TO_INACTIVEUpdated / Set to Inactive for [Group Space]
12 - UPDATE_TO_IN_REVIEWUpdated / set to In Review for [Group Space]
13 - UPDATE_TO_IN_REVIEW_DOC_UPDocument inactivation request [Group Space] submitted by [User/user email address] [User comment]
14 - UPDATE_TO_IN_REVIEW_DOC_DOWNUpdated / set to In Review (taking document down) for [Group Space]
15 - UPDATE_TO_IN_PROGRESSUpdated / set to In Progress for [Group Space]
16 - UPDATE_TO_IN_PROGRESS_DOC_UPSet to In Progress (leaving document up) for [Group Space]. 
17 -  UPDATE_TO_IN_PROGRESS_DOC_DOWNUpdated / set to In Progress for [Group Space]: Document down
18 - UPDATED _TO_ARCHIVEUpdated / set to Archived [Group Space]
19 - UPDATED_TO_DELETED[Document ID] Marked as Deleted.
20 - UPDATE_FIND_AND_REPLACEFind (word x) and replace with (word y).
21 - UPDATE_CANCELLEDDraft update cancelled and the existing active version untouched.
22 - UPDATE_FROM_REVISIONRestored from revision YYYY:DocID A:DocID B
23 - UPDATE_ATTRIBUTESUpdated / Attributes
24 - UPDATE_BATCH_UPDATEChanged via Batch Update. Selected change option(s) include: X
25 - UPDATE_PURGEUpdated / [Document ID] Purged
26 - REVIEW_COMMENTSet to [Status X] (for all group spaces). Comment: X
27 - REVIEW_COMMENT_AND_NOTIFICATIONSet to I[Status X (leaving document up) for {KB GROUP SPACE NAME]. Comment: X
28 - REVIEW_MARK_AS_REVIEWED[Document ID] Comment: X/ Content of notification 
29 - REVIEW_EXPIRATION_EXTENDEDMarked as reviewed for [Group Space]. Comment: X
30 - REVIEW_HELPFULNESS_RESETReview Helpfulness Reset: Document ID
31 -TRANSFER_GROUP_OWNERSHIPTransferred from [Group Space A] to [Group Space B] (to owner NetID).
32 - TRANSFER_USER_OWNERSHIP[Document ID] Transfer of group ownership from [Group Space A] to [Group Space B]
33 - PRIVATE_SHARE_CREATED[Document ID] Private Share created
34 - PRIVATE_SHARE_UPDATED[Document ID] Private Share updated
35 - PRIVATE_SHARE_DELETED[Document ID] Private Share deleted
36 - NOTIFICATION_REVIEW_REMINDERReview reminder sent to [First Name Last Name/ email address]
37 - NOTIFICATION_IN_REVIEW_REMINDERIn Review reminder sent to [First Name Last Name/ email address]
38 - NOTIFICATION_EXPIRATION_REMINDERExpiring notification sent to [First Name Last Name/ email address]
39 - NOTIFICATION_EXPIRATION_CONFIRMEDExpiration notification sent to Wanjiru Pontes wpontes@doit.wisc.edu
40 - NOTIFICATION_ACTIVATION_REQUESTDocument activation request [[Group Space A] submitted by [First Name Last Name/ email address]
41 - NOTIFICATION_ACTIVATION_CONFIRMEDDocument activation request [Group Space B] submitted by [First Name Last Name/ email address]
42 - NOTIFICATION_ACTIVATION_REQUEST_DECLINEDActivation confirmation sent to requester: [First Name Last Name]
43 - NOTIFICATION_INACTIVATION_REQUESTDocument activation request [Group Space B] declined by [First Name Last Name/ email address]
44 - NOTIFICATION_INACTIVATION_CONFIRMEDDocument inactivation request for [Group Space A] submitted by [First Name Last Name/ email address]. Set to In Review (leaving document up) for [Group Space A].
45 - NOTIFICATION_INACTIVATION_REQUEST _DECLINEDInactivation confirmation sent to requester: [First Name Last Name]
46 - NOTIFICATION_SHARE_REQUESTInactivation confirmation declined sent to requester: [First Name Last Name]
47 - NOTIFICATION_SHARE_ CONFIRMEDShare request for this document submitted by [First Name Last Name/ email address] from [Group Space B]
48 - NOTIFICATION_SHARE_REQUEST_DECLINEDDocument share request from [Group Space B] approved.
49 - ATT_FOLDER_CREATEDRequester (email address) notified.
50 - ATT_FILE_UPLOADEDDocument share request from [Group Space B] declined.
51 - ATT_FILE_RENAMEDRequester (email address) notified.
52 - ATT_FILE_MOVED[DocID] Attachment folder created.
53 - ATT_FILE_DELETED[DocID] Attachment file uploaded.
54 - ATT_SUBFOLDER_CREATEDAttachment [filenameA.extension] renamed to [filenameB.extension]
55 - ATT_SUBFOLDER_RENAMEDAttachment [filenameA.extension] moved to [folder name B]
56 - ATT_SUBFOLDER_DELETEDAttachment(s) [filenameA.extension] deleted
57 -NOTIFICATION_CHANGE_SUBSCRIPTIONAttachment sub folder (/home/www/html/images/groupID/docID/document name) created
58 - NOTIFICATION_UPDATEAttachment sub folder (/home/www/html/images/groupID/docID/document name) renamed