KB User's Guide - Documents Tab - Reference a Collection of Documents with a single URL

This document will show you how to efficiently reference a collection of documents with a single url. This feature is especially handy if you want to refer to documents that span more than one topic and/ or KB site. You can control the exact list of documents that the end user will see. In this example, we reference a collection of documents to which we have permissions to access.

  1. Open your KB site web page and enter the document ID numbers into the search field and click the Search button. In the example below, a specific list of documents from 2 different KB sites have been selected for a new employee to review.


  2. After clicking on the Search button, the exact documents you have specified will appear in a table.


  3. A long url will appear in your browser's address/search bar.


  4. You can use a url shortening service to redirect this longer URL.

    1. goUW would yield the shorter url, http://go.wisc.edu/6e83z9 (requires NetID or Wisconsin Federation login).

    2. TinyURL would yield a shorter url, http://tinyurl.com/lqeo9ak (free service open to all)

  5. You can also strip away the text between the document IDs in the URL, %2@C+, and replace it with a comma. This cleaned up url can be used for distribution.

    6. https://kb.wisc.edu/kbGuide/search.php?q=14927,14797,5238,1857,20307,24105&cat=0