Identity Management, Exchange Email after Retirement

Information on what happens to Exchange email accounts when a staff/faculty member retires.

Urbana campus Faculty/Staff

For Urbana faculty/staff who retire from the university, their email access is continued for life. Normal password expiration rules apply.

Their O365 license is then downgraded from an A5 to A1 license. This allows the retirees to use the web versions of Microsoft 365 applications, such as Word, Excel, PowerPoint and so on, thorough a web browser. They will no longer be able to download or use the Microsoft 365 desktop versions provided through the University's license.

Retirees also lose their university phone number and voicemail. Emeriti are only treated the same as current faculty/staff if they have a current appointment with the University.

System Office employees (UA) 

The employee's pay campus is responsible for their email when the UA employee retires. Generally, UA employees do not get to keep their @uillinois.edu address.

Urbana Pay Campus - Retirees keep their Urbana mailboxes with the @illinois.edu email address for perpetuity and keep @uillinois.edu until Tech Services removes it.

Springfield Pay Campus - Retirees keep their UIS mailboxes and @uis.edu email address for perpetuity.

Chicago Pay Campus - Retirees have 90 days to transition from their @uic.edu to a non-University e-mail and then their @uic.edu email is deactivated (mailbox AND redirect) unless they have emeritus status (emeriti can retain for life).

For System Office employees with a pay campus of Chicago or Springfield, their Urbana uofi domain user account will be disabled when AITS System Access Management processes (as part of the processing of) the termination of access submitted by their unit's USC.  

No other retirees from any other SURS or CMS related institutions are eligible for this service. They must have retired from the university at one of the eligible campuses above under the stipulations set out.

Additional Information

For details about your access to other services after retirement, please see Identity Management, Leaving Campus for Faculty and Staff


Keywords:
retiree system office uillinois illinois @uillinois @illinois retired transfer outlook email 
Doc ID:
101686
Owned by:
Identity and Access Management G. in University of Illinois Technology Services
Created:
2020-05-04
Updated:
2026-07-21
Sites:
University of Illinois Technology Services