Vetstar - New Outside Lab Setup Request Procedures

For labs that will be charged to a research account: All labs that will be sent for a research project must have a purchase order set up for that project. If you know that you will have a project that you will send samples for, please email the BSC office bsc@vetmed.illinois.edu as soon as possible so a purchase order can be requested.

Beginning July 1, 2016 - Any outside lab request must have a purchase order in place before the sample is sent to the lab, no exceptions.  Any test sent without a purchase order in place, it will be considered non-conforming and payment will be delayed significantly. Some labs will not release results without payment and this could cause serious issues regarding the patient’s health.  

Please set up a separate account number at the lab that is specific to the research project.  You may still use 1008 W Hazelwood as the address.
This is a reminder that a purchase order must be in place before goods and services are received.   This applies to everything.  There are no exceptions.  This means that prior to placing an order with a vendor, sending samples to a lab, asking someone to provide service to us, etc. a purchase order must be submitted to the vendor.   A PCard can be used for certain allowable purchases (non-service).   

To get a purchase order issued to a vendor you must do the following:
  1. Obtain a quote from the vendor
  2. Provide quote to BSC along with your FOP 
  3. Wait for the purchase order to be completed
  4. Receive goods and services as specified in the purchase order