UIUC AnyWare - General Purpose Desktops - Saving, Uploading, and Downloading Files with OneDrive

UIUC AnyWare General Purpose Desktops (On-Campus and Azure) have direct integration with campus Microsoft OneDrive cloud storage.


What folders are sync'd with One Drive?

How do I save a file to OneDrive from a UIUC AnyWare desktop session? 

Can I use files from my local computer with UIUC AnyWare? 

Can I use other cloud storage instead of OneDrive? 

I see desktops for other departments in UIUC AnyWare. Do departmental desktops offer OneDrive integration? 


What folders are sync'd with OneDrive when using UIUC AnyWare General Purpose Desktops?

For General Purpose Desktops (On-Campus and Azure), the Desktop and Documents folders are automatically sync'd to OneDrive cloud storage. 

If you need to save files while working in UIUC AnyWare General Purpose Desktops, utilizing the Desktop and Documents folders will allow files saved in these folders to be available to you in future UIUC AnyWare sessions. Because of the sync with OneDrive, these same files will be available through the OneDrive app and also OneDrive via Web.

To further explain, the Downloads folder is not sync'd to OneDrive. Any files saved in the Downloads folder will not be available for a future session.



***IMPORTANT*** 
Before logging out of your UIUC AnyWare session, always verify that files saved in your Desktop or Documents folder have synced to OneDrive. 



***IMPORTANT***
UIUC AnyWare Departmental Desktops (Library Scholarly Commons for example) may not offer OneDrive folder sync.
Please see "How is file management handled for UIUC AnyWare Departmental Desktops"?



  • The cloud icon shown alongside Desktop and Documents folders indicates that the folder is sync'd to OneDrive.

File Explorer Image


  • The cloud icon shown alongside a file indicates that the file is sync'd to OneDrive.

Desktop File Image




To save a file to OneDrive directly from an application,

choose the "Save As" option > select OneDrive > and choose the appropriate folder in OneDrive.


Below is an example saving from Microsoft Word


Save to One Drive


Below is an example saving from Notepad ++


UIUC Any Ware Save from Notepad




***IMPORTANT***
UIUC AnyWare Departmental Desktops (Library Scholarly Commons for example) may not offer OneDrive folder sync.
Please see "How is file management handled for UIUC AnyWare Departmental Desktops"?




Can I use files on my local computer with UIUC AnyWare?

If you have files on your local machine that you would like to use on UIUC AnyWare, you have a few options.

1. OneDrive App
Install the OneDrive app on your local machine and log into the OneDrive app with your UIUC campus credentials. You can copy files from your local machine to the Desktop or Documents folder in the OneDrive app.
https://support.microsoft.com/en-us/office/sync-files-with-onedrive-in-windows-615391c4-2bd3-4aae-a42a-858262e42a49 

2. OneDrive via web browser
By navigating to onedrive.live.com and logging in with your campus credentials, you can upload files from your local machine to the Desktop or Documents folder in OneDrive.
https://support.microsoft.com/en-us/office/what-is-onedrive-work-or-school-10f5c3fd-b0f6-40e2-9059-04735ffe01b7?wt.mc_id=otc_onedrive
https://support.microsoft.com/en-us/office/upload-files-and-folders-in-onedrive-work-or-school-5bd927ad-d186-495c-93e8-7ca116fe7b83

3. File Transfer
Transfer files from your local computer to the UIUC AnyWare Desktop utilizing File Explorer. See this answers article https://answers.uillinois.edu/105140




Can I use other cloud storage with UIUC AnyWare? 

Box Drive, Google Drive, Dropbox, or other cloud storage can still be used via web browser. Keep in mind that any files downloaded and modified will need to be manually copied back to Box Drive or Google Drive, etc...



How is file management handled for Departmental Desktops available via UIUC AnyWare ?

UIUC AnyWare Departmental Desktops may not integrate with OneDrive for folder sync. 
Before using a Departmental Desktop, please contact a departmental help desk to learn about file management for each respective UIUC AnyWare desktops.

  • If using the EWS Desktop - ews@illinois.edu
  • If using the Gies (College of Business) Desktop -  helpdesk@business.illinois.edu
  • If using the Scholarly Commons (Library) Desktop - help@library.illinois.edu
  • If using the ACES Desktop - aces-acf@illinois.edu