Zoom, Event Hosting for University of Illinois Attendees only

This article describes how to configure a Zoom event when participants or attendees are ONLY from the University of Illinois

Visit https://illinois.zoom.us and log in with your NetID and password to find the various settings in the instructions below.


Before scheduling your event, check the following Zoom Settings:

Your meetings are passcode protected by default and can be edited if necessary. The passcode is encrypted and embedded in your meeting link. Please consider how and to whom you share your event's passcode.

Only Authenticated users can join with web client: ON

The setting "only authenticated users can join from web client" applies to ALL your previous, current and future scheduled events, without the need to re-edit individual or recurring events one by one.

Turn on the waiting room OR allow only authenticated users

This image show how to configure your Zoom waiting room to allow UIUC Zoom account members the ability to bypass it.

Additional Settings to consider

When scheduling your event

PLEASE DO NOT USE YOUR PERSONAL MEETING ID TO SCHEDULE A PUBLIC MEETING

Ensure you have: 

Using the recommendations above, your settings for the event should look something like this:

This image shows an example meeting configured for a Zoom meeting with Illinois attendees only.  Note that a passcode, the waiting room, mute participants upon entry and only authenticated users can join (with Illinois email accounts selected from the drop down) are set.


When inviting participants and promoting your event

PLEASE DO NOT SHARE THE LINK TO JOIN YOUR ZOOM MEETING ON SOCIAL MEDIA OR ANY OTHER PUBLICLY VIEWABLE LOCATION

Share the invitation either using the campus email service or by requiring registration. 

If you decided to utilize Zoom's registration tool, you can edit and manage registrants at the bottom of the specific meeting window, in your illinois.zoom.us profile.  

Learn how to manage and edit registration at: Zoom Support, Customizing registration options

For more information about how to protect the features within your meeting please visit our Zoom, Protecting your events article.