Email, Exchange, Sharing Your or Non-person calendar via Outlook Web Access (OWA)

How to use the Outlook Web App to Change, Add, or Grant permissions to your Exchange Calendar, or non-person calendar you own.

In OWA - you can view someone else's calendar and/or share your own. There are some, but very few limitiations when using OWA.

To see someone else's calendar:
1. Log into OWA
2. Click on Calendar View
3. Click on Share
4. Select Add Calendar
5. Use the Search or Click on Name to search the GAL for a user.
6. Click OK

A view of their calendar will appear. You will only be able to see based on the permissions they have set.

To share YOUR calendar with others via OWA:
1. Log into OWA
2. Click on Calendar View
3. Click on Share
4. Select Share this Calendar
5. Address invitation to user you'd like to share with.
6. Grant permissions for that person.
7. Select or don't select to request a view of their calendar.
8. Include a message if you choose.

To share a non-person calendar you are the owner of with others via OWA:

1) Obviously you have to have appropriate permissions for the calendar in question.
2) Log into the OWA with your own credentials (UIUC netID / Active Directory password): https://webmail.illinois.edu/owa/
3) Click on your name in the upper-right corner of the screen and select ‘Open Other Mailbox’
4) Type in the full address for the account in question. For example: citeshelpdesk@mx.uillinois.edu. Select ‘Open…’
5) Assuming you have the permission, the account will open. You will now be logged into OWA via the resource account.
6) To share a calendar, select the ‘Calendar’ icon in the lower-left.
7) Click on ‘Share’ near the top of the screen. From here you can Share, Change Sharing Permissions, Send Links to this Calendar, or Change Publishing Settings (for calendars that have already been shared).

Change Sharing Permissions in OWA:
You cannot change customized permissions that were previously set in Outlook via OWA.
1. Log into OWA
2. Click on Calendar View.
3. Click on Share.
4. Select Change Sharing Permissions.
5. Edit or Delete any granted Permissions to users in the list by clicking on the Name and either the Edit or X (to delete).
6. Selecting Edit will open a new window - select a different permission set.
7. Click Save.



Keywords:share non-person calendar   Doc ID:48007
Owner:Josh M.Group:University of Illinois Technology Services
Created:2015-03-03 15:21 CDTUpdated:2016-12-19 16:33 CDT
Sites:University of Illinois Technology Services
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