U of I Box, Information and Requesting Shared Team Folders

What is a Team folder in box?

"Team Folders" are special Box folders that any University faculty, staff member, or graduate student (doing research) may request on behalf of his or her group, unit, or department. Undergrad students are not eligible, though RSOs might be approved.  "Team Folders" quotas are separate from any individual customer account.  They must have one or more "Stewards" (Co-Owner) who manage the folder file structure and collaborators list.

"Team Folders" allow staff and faculty to create archives of department or research group files that are owned by the enterprise, not an individual.  Each "Team Folder" has an unlimited quota.  Please note they cannot be integrated with any kind of group service like Active Directory.

The Help Desk will need the following information to create a Team Folder:
  1. Group name the team folder will belong to (Example: Help Desk, Library IT, Union Doc Services)
  2. What the folder should be named (this can be changed later)
  3. Who the Team Stewards will be (owners)

FYI: If you are looking to create a collaboration space or archive for shared, enterprise-owned files, Team Folders may be of interest. But if you are looking to define groups in Box and assign permissions to multiple folders by group, or use the groups with Box as well as other services, then Team Folders will not address this need.

Keywords:UofI Box, Team Folder, department, departmental, account, non-person, alias, collaboration, project, group folder   Doc ID:48081
Owner:Isaac G.Group:University of Illinois Technology Services
Created:2015-03-03 15:23 CDTUpdated:2017-05-01 08:18 CDT
Sites:University of Illinois Technology Services
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