UC, Lync 2013, Set up a Lync 2013 Meeting
On this page, you can find information to help you decide how to schedule your Lync 2013 online meeting.
Ways to set up Lync meetings
There are several methods available to set up Lync meetings:
- Using Outlook (preferred)
- Using your unique meeting URL and ID in meeting invites
- Using Web Scheduler (not recommended)
- Converting a conversation into a meeting
Using Outlook to set up a Lync meeting (preferred)
You can set up Lync Meetings in Outlook, similar to how you schedule regular meetings. The meeting link and call-in numbers are automatically added to the meeting request.
- Open Outlook and go to your calendar.
- On the Outlook ribbon, click New Lync Meeting. Or you can open a regular meeting first, and then click Lync Meeting on the ribbon.
- Set up the meeting as you normally would, that is:
- In the To box, type the email addresses of your invitees.
- Type a Subject, and select the Start and End time.
- Type the agenda in the meeting area, but be careful not to change any of the Lync meeting information.
- (Optional) It’s also a good idea to check Scheduling Assistant to make sure you have the best time for the meeting.
You’re almost done. Just double-check the information and press Send.
TIP: If you have both in-person and online attendees, you can run your Lync Meeting in a conference room. Click Room Finder in Outlook to find and add a conference room in the building you want. Or book the room separately, and add the room information in the Location box.
Scheduling a meeting with the default options, like we just did, is
suitable for small, internal meetings, such as casual meetings with a
few co-workers. If you have a meeting with people who are not on the campus network,
or you’re scheduling a large event, change the meeting options before
sending the invites, to better fit your meeting requirements.
For more information about meeting options, see Set Options for Lync Meetings.
- Go to https://dialin.uillinois.edu in your web browser.
- Click the Sign In link.
- In the User Name box, type "uofi\" followed by your NetID (no spaces).
- In the Password box, type your AD password and then click Sign In.
- In the Assigned Conference Information section,
copy the Conference ID and Meeting URL. Paste this information into your
email that you will send to your meeting participants.
- Under the Conference Dial-in Numbers section, copy the appropriate phone number(s) for your meeting participants. Paste this information into your email that you will send to your meeting participants.
- Meeting participants joining your meeting using a computer should use the meeting URL. Participants joining using a phone only should use the Dial-in Number and the Conference ID.
The Lync Web Scheduler option is not recommended for the following reasons:
- Web Scheduler can't schedule recurring meetings.
- Web Scheduler only displays the meetings which you've scheduled, not the ones you were invited to.
- Web Scheduler doesn't interact with the calendar server.
Use Outlook to schedule online meetings when you can.
You can add more members to a conversation you're already participating in, whether that conversation is via voice, instant messaging, or video. Ad Hoc Meetings and Sharing has more details.