Cloud-based storage solutions for campus

The following cloud-based storage services are available to campus at no additional cost.

The Urbana campus has several cloud storage services to choose from based on your needs. By default your files are private and require you to log in to the cloud-based storage service in order to access them. You can also choose to share files with individuals, the University, or publicly. 

Files stored in cloud-based storage provides the convenience of having access to your files from nearly any device with an Internet connection. The cloud-based storage services listed below each include their own optional software application that allow you to synchronize files among multiple devices and the cloud.

The following table outlines the current service offerings for cloud-based storage, describes the features of each service, and includes links to service-specific documentation. The services listed below are the only cloud storage solutions approved for university data.

U of I Box

OneDrive for Business (Office 365) Google Apps @ Illinois
Service information https://techservices.illinois.edu/services/u-i-box https://techservices.illinois.edu/services/office-365 https://techservices.illinois.edu/services/google-apps-illinois
Groups that are eligible for this serviceAll students, faculty, and staffAll students, faculty, and staffAll students, faculty, and staff
Where to get helpTech Services Help DeskTech Services Help DeskTech Services Help Desk
Amount of storage provided
per person
50 gigabytes
Larger allowances may be available upon request
Currently: 1 terabyte

Google Drive for EDU has unlimited storage
Amount of storage provided 
per team (group)
250 gigabytes
Larger allowances may be available upon request 
This feature doesn't exist for OneDrive for Business.This feature doesn't exist for Google Drive for EDU.
Maximum size for a single file15 gigabytes10 gigabytes5 terabytes
Approved for storing FERPA dataSecure, legal storage for confidential FERPA data. 
Secure, legal storage for
confidential FERPA data.
Does not meet requirements for FERPA data storage.
Does not meet requirements for 
FERPA data storage.
Does not meet requirements for FERPA data storage.
Does not meet requirements for 
FERPA data storage.
Approved for storing HIPAA dataDoes not meet requirements for HIPAA data storage.
Does not meet requirements for 
HIPAA data storage.
Does not meet requirements for HIPAA data storage.
Does not meet requirements for 
HIPAA data storage.
Does not meet requirements for HIPAA data storage.
Does not meet requirements for 
HIPAA data storage.
Available via web browserhttp://box.illinois.edu
http://box.illinois.edu
http://box.illinois.edu
http://office.illinois.edu
http://box.illinois.edu
http://docs.g.illinois.edu/
Available via mobile app
(smartphone/tablet)
http://box.illinois.edu
Download the Box
app from your device's app store.
http://box.illinois.edu
Download the OneDrive for Business
app from http://office.illinois.edu.
http://box.illinois.edu
Download the Google Drive mobile
app from https://www.google.com/drive/download/.
Available via desktop app
(Windows/Mac)
http://box.illinois.edu
Download the Box Sync
software from the Box website
http://box.illinois.edu
Download the OneDrive for Business
Sync software from http://office.illinois.edu.
http://box.illinois.edu
Download the Google Drive desktop
software from https://www.google.com/drive/download/

As a state institution, the University of Illinois is subject to the Illinois Freedom of Information Act (FOIA). For information about FOIA, please visit https://www.uillinois.edu/foia/.



Keywords:google drive, google apps, onedrive, onedrive for business, box, uofi box, storage, ferpa, sensitive data, cloud, data retention, o365, office 365, eligibility, eligible, online storage, dropbox   Doc ID:54880
Owner:Andrew N.Group:University of Illinois Technology Services
Created:2015-08-10 09:09 CSTUpdated:2016-12-19 15:29 CST
Sites:University of Illinois Technology Services
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