Office 365, Basic Guide and FAQ

Office 365 is offered to University of Illinois faculty, staff, and students on the Urbana campus. These are the basics of reaching and using the service.

Getting Started 

To start using Office 365, go to - you will be directed to the Microsoft login page for Office 365. Once you enter your University email address, you will be redirected to the University authentication page. Enter your AD password.

Once logged in to Office 365, you have access to the ever-growing suite of services for Office 365, and to the Office software for download to your machine. Please consult your Department IT Pro before installing Office 365 software on your University-owned computer.

How to install Office 365 Software

Installation Instructions

What is Office 365?

Office 365 is a suite of services and software provided by Microsoft for PCs and Macs . It allows you to use cloud services such as OneDrive for Business and Sharepoint, while also providing Office software for up to 5 PC/Macs, 5 tablets, and 5 mobile devices. Please log in to the Office 365 portal to view your most current count of available devices. 

Office 365 is a full version of Microsoft Office for PC or Mac. It is a distribution service which allows each active Student, Faculty or Staff member at UIUC the right to download and install Office desktop applications on their personal computers and mobile devices for free.

Who is eligible for Office 365 software and services?

Current UIUC faculty, staff, and students are eligible to use Office 365. Retirees and OLLi Scholars not eligible for Office 365 software. Emeritus status does not automatically qualify you for Office 365. If a retiree is performing work for a Department, the Department should assign them an appointment. Please refer to this KB for specifics regarding eligibility:

What is included in Office 365 software?

Some of the software offerings from Office 365 are listed below, but for a full listing, please refer to your Office 365 home page.

Office 365 Online - the current listing of Online Applications can be found by clicking on "All Apps". This list reflects the online applications that come by default in Office 365 Online.

"Other Installs" will cover what current desktop applications are available as the Office download through Office 365.

Office 365 for PC (Office 2016 base applications) - Word, Excel, PowerPoint, OneNote, Access, Publisher, Outlook, Teams, and InfoPath.

Office 365 for Mac (Office 2016 for Mac base applications)-Word, Excel, PowerPoint, Outlook and Teams

Office Mobile for iPad, iPhone and Android- Word Mobile, Excel Mobile, PowerPoint Mobile, and OneNote and Teams Mobile available as separate download.

How long can I use Office 365 for?

You can use Office 365 until you are no longer enrolled or employed at the University. Eligibility may be re-verified at any time. At expiration, the Office applications enter a reduced-functionality mode, which means documents can be viewed but it is not possible to edit or create new documents. You will be prompted to activate with another account or enter a Product Key. In addition, online services associated with the school email address, for example Office Online and OneDrive, will no longer work.

What happens to my data in OneDrive after I leave the University?

Once your Office 365 license has been removed from your account you will no longer have access to your data. You must copy your data to another location before leaving.

Who manages the OneDrive account provided with this offer?

This account is associated with the school and should be used for personal content, such as homework and schoolwork or personal files if you are staff. Permissions and access can be changed by the school's IT administrator at any time.

How many computers/ devices can I run this subscription on?

You can install Office 365 on 5 PCs or Macs, 5 tablets and 5 mobile devices such as iPhones and Android phones.

What are the System Requirements for Office 365?

The most accurate system requirement information can be view from the Office 365 portal. On the Software page found by clicking Other install, there is a link: Review system requirements to view Microsoft's system requirement documentation.

Is Internet access required for Office 365?

This is the full version of Office, and all are applications are available for offline use. You will need internet access to install, activate and manage your account.

How do I install, deactivate, or check how many computers I have activated?

All of the installation, deactivation, and activation information is provided on the Office 365 page. You can find the Office 365 Install Status page by clicking on the name in top right corner, selecting View Account. The Manage installs link in the Install Status box will help you manage which devices have active installs of Office.

KeywordsOffice365, Office 365, Office, Microsoft, Word, Excel, OneNote, OneDrive, Teams, office mobile   Doc ID55157
OwnerOffice 3.GroupUniversity of Illinois Technology Services
Created2015-08-17 11:57:56Updated2023-09-06 12:08:27
SitesUniversity of Illinois Technology Services
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