Kaltura, Getting Started

Getting Started with Kaltura

How do I get started with Kaltura?

How to upload a file to Illinois Media Space Illinois Media Space
Kaltura is a campus video distribution system similar to YouTube. Anyone with a NetID can log in, upload and share content. Your videos are automatically converted to formats viewable across current operating systems and platforms (desktops, mobile). 

Where the Kaltura media engine differs from YouTube is that your content can be locked down so it is only visible to specific NetIDs, or within your course learning management system. Think of it as YouTube with a privacy or FERPA fence. While YouTube is powerful platform, users of Kaltura at Illinois can protect their privacy and intellectual property rights. 

Media you upload to Kaltura follows you based on your NetID. Video you upload in Moodle is visible to you in the Media Space. Content you upload via the Media Space mobile app can be published in Compass. While your media is visible to you when you connect to Kaltura, you may only publish into the system in which you are logged in (i.e. If you are in Media Space you cannot publish to a Compass course space and vice versa).

The Kaltura system includes:
  • Illinois Media Space, https://mediaspace.illinois.edu/, a public/private portal for content. Anyone in the world can view the public galleries, but only users with active NetIDs can log in and see private channels. Channels are used for course material, RSOs, organizations, team and group work, and many other uses. The overwhelming majority of content in Kaltura is password protected to a channel or within Moodle or Compass. Anyone can create and share a channel. 
  • Mobile apps: skins of the Media Space that allow easier access and uploading for mobile users
  • Illinois Compass2g integration. Direct access to all the recording and upload tools.
  • Learn@Illinois integration.  Direct access to all the recording and upload tools through the LAS implementation of Moodle.
  • Owners of media can share anywhere on the Web if they choose to with embed code.
  • CaptureSpace, a built-in application that lets you create video and audio through a Webcam or desktop capture--and even edit before uploading, all in one interface. Note:
    We have replaced CaptureSpace Lite, Kaltura's desktop recording application, with CaptureSpace.

    CaptureSpace can be downloaded in the same as CaptureSpace Lite was, and has all the same functions.  It can be used in every way just as our documentation for CaptureSpace Lite describes.  All that's changed is that new functions have been added and the name is changed.  

Kaltura is available to all students, faculty, and staff to upload and share. Content publicly visible on Media Space can be seen by anyone, but public gallery publishing is limited to specific users.

To get started:

Go to https://mediaspace.illinois.edu/ and click on the login button in the upper-right:

Kaltura Login

Once you've logged in, you can click on the "Add New" button next to your name, now in the upper-right.  We recommend you try CaptureSpace.  You can choose this from the menu.  To see what you've already uploaded, click on your name and choose My Media from the menu.

To learn more about Kaltura, Media Space, or the tools, search answers.uillinois.edu or visit the Illinois Media Space at https://mediaspace.illinois.edu/. Tips and an FAQ can be found at https://mediaspace.illinois.edu/help

How to upload a file to Illinois Media Space

  • In the upper right corner of the page, select the 'Add New' drop-down list, and choose 'Media Upload,' to open the 'Upload Media' page.
  • Click the '+ Choose a file to upload' button to search your computer for the media file that you would like to upload; select the file; and click the 'Open' button to begin uploading the file.
  • While the file is uploading, you may being to add the metadata. There are the following fields:
    The name of the media being uploaded.
    This is a required field and is by default the filename of the media being uploaded.
    This is displayed below the media or on the player info pane.
    This is a required field for publishing and/or adding the media to a playlist.
    These are used to help describe your media and are used as keywords when searching for media.
    Multiple tags can be separated by commas or new lines.
    Date of Creation
    Allows the actual date of creation to be added to the metadata.
    Video Credits
    Allows you to enter the names and title of those who worked on the video.
    Contributors and team members
    Allows you to enter the names of the team members or others who helped put together the project.
    This field is ideal for adding student team member names to class projects.
    Custom Link Name
    This is the name for a custom link that will be displayed on the upper right of the player.
    For instance, units can use this link to direct viewers to their website.
    Custom Link URL
    This needs to be a full url (including http:// or https://) to the page you would like the link to point.
  • When you have finished editing details, click the 'Save' button.
  • Once the media has uploaded and you have given it at least a title and description, you can publish it to a channel or gallery that you have permission to publish to or keep the media private or unlisted using the radio buttons below the metadata.

You may continue uploading more files by clicking the '+ Choose another file' button and repeating steps 2–3 above.
Please note that at this point you may not be able to view your media and you may see the message: Media is being processed (: ! This is completely normal. Your media will continue to process even if you navigate away from Illinois Media Space.

How to create a channel

  • Under your account name in the upper right corner, select ‘My Channels’ or go to the channels page.

  • user drop down

  • Click on the '+ Create Channel' button at the top of the page to begin creating your channel.

  • my channels

  • When creating a channel, you will need to enter the following information:
    This is the only required field.
    It will be prominently displayed above the channel.
    This allows you to write additional supplementary information which to the members of your channel.
    These are used when searching for your channel within Illinois Media Space. See 'How to tag media for best results' for more information.
    Any authenticated user can view and contribute to the channel
    Any authenticated user can view the channel, but must be invited to add content
    Users must be invited to view and/or to add content to the channel
    Shared Repository
    Permissions work the same as a private channel
    Members of a shared repository have permission to publish content from the repository to other channels or galleries in Illinois Media Space
    Enable comments in channels
    This setting allows you to control whether other users can leave comments on the channel.
    Keep comments private to channel
    This setting allows you to restrict the comments made on media in this channel to this channel.
    Moderate content
    Enabling this setting will prevent new content from appearing in the channel until it is approved by a channel manager or moderator.
    Enable subscription to channel
    Allows users to subscribe to your channel.
    Subscribed users will recieve email notifications when new content is added to the channel.
  • Finally click 'Save'.

  • create new channel

Kaltura Media

Kaltura is a multimedia database and distribution engine similar to YouTube. Via Kaltura you can control who sees videos, either through netid restriction in Media Space or through the course access controls of Compass 2g. Media is uploaded and stored in the cloud and connected to the uploaders netid. Kaltura allows us to keep large video files out of the Compass database, thus improving performance in the LMS.

Instructors can integrate Kaltura Media into their Compass 2g spaces either in-line within a Content Area using the Mashup tool or through the Media Gallery tool. Each method of presentation has benefits, and the choice to use one over the other (or both) depends upon how you wish to use media in your course.

  • The Mashup method (or in-context media) is useful if you want to embed a micro-lecture or short tutorial on a page with additional contextual information. 
    • Pages with Kaltura videos embedded may be restricted to netids (allowing group video work and secure feedback to students) or open to everyone in the class. A use case for this might be a class that requires students to submit a video that only the instructor sees, and the instructor offers video feedback to the student(s) that you don't want everyone else to see. 
    • Mashup videos are harder to locate in a search but offer more context and viewing controls.
    • Analytics on student views of Mashup videos are not available via the Media Gallery tool.
    • Captioned content in Mashups are not searchable from the Media Gallery
  • The Media Gallery tool is visible to everyone that has access to the course space and is a useful tool for quick and easy posting of media. 
    • Students know where to find the videos but they are only presented in a list view.
    • Analytics on viewing are available to faculty in aggregate for the content in channel. 
    • Easiest way to add and display content.
    • Students can add content to the gallery for everyone else to see (introductions, assignments, peer review, etc)

Mashup Tool

To add Kaltura media in-line using the Mashup tool, navigate to a Content Area, mouse over Build Content and select Kaltura Media.


On the next page, you can select any media you or one of your co-publishers may have previously uploaded to Illinois Media Space, or you can click on Add New from the top right to add a new video.


After selecting the video you would like to use, give the link to the video a title, and you can optionally add a description as well. Click Submit. The description field allows you to build additional context around the media file, or to add another media asset to the page. 

Media Gallery

The Media Gallery tool can be added to the Course Menu, and all users in the course can post media to the Media Gallery. Moderator approval is turned on by default. The Media Gallery is similar to a Channel in Media Space, media can be added and presented to students and captioned content is searchable. In the case of Compass, only netids that can log in to the course space can see the Media Gallery. 

Note: Any content in the Media Gallery is visible to all students in the course. 

The Media Gallery is a good option if you want an easy to find location for videos. By default videos are presented newest to oldest, but a viewer may change how they are displayed (though the change in view settings is temporary). 

Note: Content in the Media Gallery must be placed there specifically. If you use a Mashup tool to embed the video in a page, it will NOT appear in the Media Gallery automatically, you would need to add it to the Gallery as well.

To add a link to the Media Gallery in the Course Menu, mouse over the plus sign in the upper left corner of the Course Menu, and select Tool Link.


Type Media Gallery in the Text Box, select Media Gallery from the drop-down menu, and tick the checkbox to make the link available to users. Then click Submit.

Media Gallery

Moderation is turned on in the Media Gallery by default. When Moderation is enabled, only pre-defined netids (such as course staff ) may post directly to the Gallery. If a student attempts to post to the Media Gallery when moderation is enabled, course managers will receive an email telling them the video is held for their review. Moderation of course galleries allows faculty the most flexibility in how they present media content. 

If you wish to allow students to publish to the course Media Gallery (use cases may include assignment submissions, commentary, introductions in small classes, et al) you will need to turn off Moderation for the Gallery. To turn off Moderation, click Actions > Edit, and remove the check from the box labeled “Moderate Content,” and click Submit.

Only course staff can see the Actions button to edit the gallery or view analytics.

Edit Media Gallery


To add content to the Media Gallery, select the Add to Channel button. 
Add to Channel

You will then see a list on media you have uploaded to Kaltura (My Media) or you can upload a new media file (Add New)

Add New

Select the video(s) you wish to add to the Media Gallery (also referred to as a Channel) via the checkbox next to the video/audio entry and then select Publish
Select Media

If you wish to publish a video/audio file that you do not own but that someone else has shared with you, select the arrow next to View Media I Own and select View Media I Can Publish. This will present you with a list of shared media. 

View Media I Can Publish

Once you select Publish, the media will appear in the Gallery. 

Keywords:Getting Started with Kaltura, mediaspace   Doc ID:67004
Owner:Drew M.Group:University of Illinois Technology Services
Created:2016-09-16 17:21 CDTUpdated:2017-03-30 13:53 CDT
Sites:University of Illinois Technology Services
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