How to Schedule a Webex Meeting in Microsoft Outlook for Windows
This article details how to schedule a Webex meeting from within Microsoft Outlook for Windows.
After downloading the Webex Desktop app, please follow the directions below.
1. Select New items > Meeting or Appointment or, from the Microsoft Outlook calendar, select New Meeting or New Appointment,
or Select the Schedule icon on the "Webex Productivity Tools" panel,
or Select Schedule Meeting > Schedule Webex Meeting on the Microsoft Outlook toolbar. Note: You will need to enter the Webex settings before you specify the general meting information.
2. In the Outlook meeting or appointment, specify general meeting information:
A. Type a topic for the meeting in the "Subject" box.
B. In the Start time and End time lists, specify the start and end times for the meeting, respectively.
(Optional) To specify a recurrence pattern for your meeting, select Recurrence, and then select recurrence options.
(Optional) Select Rooms or select Scheduling assistant > Add Rooms to schedule a room.
3. Enter the names or email addresses of those to invite to the meeting in the "To" box.
4. Select Send.
5. Select OK to send the meeting invitation to the people who you have invited.
Note: The Webex integration to Outlook provides basic options for scheduling a meeting. Some options that appear on your Webex site may not be available in the Webex integration to Outlook.
The Webex integration to Outlook does not support all the recurrence options that are available in Microsoft Outlook.
In any meeting invitations that you send from Microsoft Outlook, the meeting's start time appears in the time zone that is set on your computer, and may not match
the time zone preferences you have set on your Webex site.