Zoom, Best Practices for Meetings

Here are a few settings you should know that will help make your meeting a success:

Video: 

• Set both Host and Participant to OFF, by default.

Audio: 

• Set to Both (Telephone and Computer Audio), by default.

Password: 

• Consider using a password if the meeting has sensitive content.

Enable join before host: 

• This is checked by default.  This setting allows participants to join the meeting prior to the host, or without a host entirely.  More information about this setting can be found here: https://support.zoom.us/hc/en-us/articles/202828525-Join-Before-Host

Enable waiting room: 

• This can be used to control entry to a meeting. People can be brought in as desired.

Alternative Hosts: 

• Here you enter the email address of additional ‘co-hosts’. This is a good idea for large meetings as a co-host can watch for raised hands, respond to chats, and manage breakout rooms.

During a meeting, the ‘Manage participants’ control at the bottom of the screen can be used to remove someone from the meeting or lock the meeting to prevent others from joining (even if they have a Meeting ID and password).

More resources including presentation tips, housekeeping slides, etc can be found at the Zoom website here: https://support.zoom.us/hc/en-us/articles/209743263-Meeting-and-Webinar-Best-Practices-and-Resources