Authorization Manager, Managing Groups and Folders

Create, edit and manage groups and folders using AuthMan

Groups are managed in folders. You can only create and delete folders and groups in folders for which you have privileges. By default, all users can create folders in the "User" folder, but these should be limited to personal ad-hoc folders and groups. If you are managing a large-scale application or academic unit, consider requesting a Delegated Folder in the "app" or "org" folders. 

Navigate to a Folder

There are several ways to navigate to a folder:

Using Quick links

    Select My folders in the Quick links section of the left navigation to see only the folders for which you have privileges.
    In the Folders I manage tab, select a folder.

Using Search

    Enter the folder name or the folder ID in the Search field at the top-right of the page.
    From the search results, select a folder.

Browse Folders Tree

    In the Browse folders section of the left navigation, select a folder.

 Create a Folder

You can create subfolders in your managed folder to further organize your groups.
  1.     Select My folders in the Quick links section of the left navigation.
  2.     In the Folders I manage tab, select the folder where you want to create a subfolder.
  3.     In the More actions dropdown menu, select Create new folder.
  4.     Enter a Folder name and Description following the Name a Folder or Group conventions. 
  5.     Note: The Folder ID is the unique identifier for the folder and is automatically created based on the folder name. It is recommended that you do not change the Folder ID.
  6.     Click Save.

 Delete a Folder
  1.     Navigate to the folder you want to delete.
  2.     In the More actions dropdown menu, select Delete folder. 
  3.     Important: You will delete the folder and all of its groups. This action cannot be undone. 
  4.     Click Delete.

Navigate to a Group

There are several ways to navigate to a group page:

Quick links
  1.     Select My groups in the Quick links section of the left navigation to see only the groups that you have privileges to manage.
  2.     In the Groups I manage tab, select a group.
Search
  1.     Enter the group name or the group ID in the Search field at the top-right of the page.
  2.     From the search results, select a group.
Browse folders

In the Browse folders section of the left navigation, select a group.

Create a Group

Groups organize membership. Group names should be descriptive and indicative of the group function, membership, and/or how it’s being used within the application.
  1.     Select My folders in the Quick links section of the left navigation.
  2.     In the Folders I manage tab, select the folder where you want to create a group.
  3.     In the More actions dropdown menu, select Create new group.
  4.     Enter a Group name and Description following the proper naming conventions. 
  5.     Note: The Group ID is the unique identifier for the group and is automatically created based on the group name. It is recommended that you do not change the Group ID.
  6.     Click Save. 

Delete a Group
  1.     Navigate to the group you want to delete.
  2.     In the More actions dropdown menu, select Delete group. 
  3.     Important: You will delete the group and all of its members. This action cannot be undone. 
  4.     Click Delete.





Keywords:authman authorization grouper folder group management   Doc ID:92004
Owner:Erik C.Group:University of Illinois Technology Services
Created:2019-05-28 13:03 CSTUpdated:2019-07-19 13:05 CST
Sites:University of Illinois Technology Services
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