Scanning Records - Disposal of Paper Originals

When a scanning project is complete, how long do paper originals need to be kept?



SHOULD I SCAN? FORMAT & RESOLUTION STANDARDS   QUALITY ASSURANCE  DOCUMENTING PROCESSES &
PREPARING TO SCAN
DISPOSAL OF PAPER ORIGINALS

Disposal of Paper Originals

  1. Original paper records should be kept a minimum of thirty to ninety days after scanning is complete in a manner that allows them to be available to the business unit. This time period is to allow for any errors to be detected and for re-scanning if necessary.
  2. Disposal of any records should be in accordance with current University disposal procedures. These include:
    • Completing the RIMS inventory template and emailing it to the RIMS team;
    • Documenting how and when the records were destroyed. External companies generally provide a destruction certificate.




Records and Information Management Services Group

Email: RIMSgroup@uillinois.edu

Urbana Office: Rm. 450 HAB M/C 359

Chicago Office: AOB M/C 817




Keywords:scanning records, disposal, records management   Doc ID:94807
Owner:Julie W.Group:University of Illinois System
Created:2019-10-03 14:11 CSTUpdated:2019-10-04 10:59 CST
Sites:University of Illinois System
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