Scanning Records - Disposal of Paper Originals

When a scanning project is complete, how long do paper originals need to be kept?



SHOULD I SCAN?FORMAT & RESOLUTION STANDARDS  QUALITY ASSURANCE DOCUMENTING PROCESSES &
PREPARING TO SCAN
DISPOSAL OF PAPER ORIGINALS

Disposal of Paper Originals


    1. Original paper records should be kept a minimum of thirty to ninety days after scanning is complete in a manner that allows them to be available to the business unit. This time period is to allow for any errors to be detected and for re-scanning if necessary.
    2. Disposal of any records should be in accordance with current University records disposal procedures. These include:
      • Completing the RIMS inventory template and emailing it to the RIMS team;
      • Documenting how and when the records were destroyed. External companies generally provide a destruction certificate.




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Records and Information Management Services 

Email: RIMSgroup@uillinois.edu 

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Chicago Office: AOB B11, M/C 817

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