The Records and Information Management Services (RIMS) Records Storage Facilities provide storage, currently at no cost to departments, of inactive records that are not yet eligible for disposal.
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The Records and Information Management Services (RIMS) Records Storage Facilities provide storage, currently at no cost to departments, of inactive records that are not yet eligible for disposal. The facilities are available for use by any unit at any university of the University of Illinois System. Costs for the proper disposal will be the unit's responsibility.
Our shelving units require the use of 10” x 12” x 15” standard records storage boxes such as item P512770 available from Office Depot/Office Max through iBuy. Copier paper boxes or 24” long boxes should not be used. When placing files in the boxes, be sure to leave adequate space, approximately the width of two to three fingers, to allow for easy removal of folders. Because they may be eligible for immediate disposal, please contact RIMS if the files consist primarily of print copies of scanned or electronic documents or documents also held by another office.
Please refer to the procedure below for requesting boxes be sent to storage.
When the materials have surpassed their required retention, RIMS will contact you to confirm that the records may be disposed of via the State-approved method. There may be a cost to securely destroy the files. There will be a cost to securely destroy the records.
Have a question that isn't answered here or need more specialized guidance? Please contact us!
Records and Information Management Services
Urbana Office: Rm. 450 HAB M/C 359
Chicago Office: AOB M/C 817