The Records and Information Management Services (RIMS) Records Storage Facilities provide no-cost physical storage for inactive paper records that are not yet eligible for disposal for UIS, UIUC, and System Offices. Costs for the proper disposal will be the unit's responsibility. If offsite local storage is needed by a unit at UIC, please contact the RIMS team directly at RIMSgroup@uillinois.edu to discuss options with Iron Mountain. Iron Mountain is a commercial records center that is an approved vendor at UIC. There are costs associated with storage, delivery, retrieval, and disposal.
|RIMS Records Storage Main Page|
|RIMS Records Storage Facilities||Departmental Records Storage||Contracted Off-Campus Vendors|
|Preparing Records for Storage||Planning a Move on Campus|
Our shelving units require the use of 10” x 12” x 15” standard records storage boxes such as item P512770 available from Office Depot/Office Max through iBuy. Copier paper boxes or 24” long boxes should not be used. When placing files in the boxes, be sure to leave adequate space, approximately the width of two to three fingers, to allow for easy removal of folders. Because they may be eligible for immediate disposal, please contact RIMS if the files consist primarily of print copies of scanned or electronic documents or documents also held by another office.
Please refer to the procedure below for requesting boxes be sent to storage.
When the materials have surpassed their required retention, RIMS will contact you to confirm that the records may be disposed of via the State-approved method. There may be a cost to securely destroy the files.
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Records and Information Management Services
Urbana Office: Rm. 450 HAB M/C 359
Chicago Office: AOB M/C 817