Zoom, Recording to cloud or Illinois Media Space

When you record a meeting and choose "Record to the Cloud", the video, audio, and chat text are recorded in the Zoom cloud located at https://illinois.zoom.us/recording. The recording files can be downloaded to a computer, streamed using a browser from the Zoom cloud dashboard or automatically transferred to Kaltura (Illinois Media Space).

Before you record, please consider the following:

Please review CITL's documentation on copyright best practices.

Illinois is historically a two-party consent state.  Although there has been relatively recent changes to this, it is best practice to receive consent to recording from those present.  If you intend to post your recording publicly, please turn on the Recording disclaimer.  It is the second to last setting in your UIUC zoom recording settings.  It is also best practice to verbally communicate your intention to record at the beginning of the event.

Recording disclaimer setting

Zoom + Kaltura Integration

Recordings made directly to the Zoom cloud studio will be automatically transferred to the Host's "My Media" repository in Illinois Media Space (Kaltura).  To learn more about Kaltura (Illinois Media Space) see: Kaltura, Illinois Media Space

The Zoom + Kaltura integration drastically streamlines the process of Zoom recordings distributed in Kaltura. Additionally, it gives faculty more insight through analytics and more control by restricting access to their content. These transferred recordings will not be shared with anyone by default.

Due to limited space in Zoom cloud recording and the integration with Illinois MediaSpace, the 30 day retention period for cloud recordings in Zoom will not be extended under any circumstances.

Support: There will be a handful of users that may have trouble seeing their content in "MyMedia". This issue occurs when users are in Zoom with a subdomain email (such as netid@cs.illinois.edu or netid@medicine.illinois.edu instead of netid@illinois.edu). The Zoom and Kaltura teams are working on a solution for automatic mapping of these special cases. If you have trouble finding a cloud recording transferred from Zoom to Kaltura, please contact the Technology Services Help Desk at 217-244-7000 or consult@illinois.edu


Zoom Cloud Recordings

Accessing Cloud Recordings:

If you have recorded your meeting or webinar, your recording will be stored on Zoom's Cloud dashboard for 30 days. Cloud recordings can be accessed via Zoom by going to the recording tab within your Illinois Zoom profile: https://illinois.zoom.us/recording. Additionally, recordings made directly to the Zoom cloud studio will be automatically transferred to the Host's "My Media" repository in Illinois Media Space (Kaltura).

IMPORTANT: Recording to the cloud is only available while logged in to the main UIUC Zoom portal at https://illinois.zoom.us.  The "Record to the cloud" feature has been disabled entirely within the Illinois PHI account at https://illinois-phi.zoom.us.

Embedding a Zoom recording in your course:

After you have recorded your class, you might be curious how to upload the Zoom recording to your course space?  It is strongly recommended that you either share the recording from Mediaspace or embed the recording into your virtual course space from Mediaspace.  This is because Mediaspace recordings are stored indefinitely, while recordings in Zoom cloud are only retained for 30 days.  Below is a list of helpful articles detailing how to embed content from Mediaspace into your course.

Illinois Canvas:

Kaltura, Add a video to Canvas

Compass2g (Blackboard):

Kaltura, Integration with Compass2g

Learn@Illinois (Moodle):

Embedding audio or video from Illinois Mediaspace


Sharing Cloud Recordings: 

Since cloud recordings are stored online, you can share a link and allow others to view your recording.  IMPORTANT: it is strongly recommended to share your Zoom cloud recordings from Mediaspace.  One of the best ways to aggregate and share recordings is by using Mediaspace channels.  Information about channel creation can be found at: Kaltura, Channel creation. For instructions that describe how to add content from your MyMedia folder to the an existing channel please see: Kaltura, Publishing media to a channel.

If you still need to share Zoom cloud recordings directly from illinois.zoom.us/recordings, please follow the steps below:

  1. Locate the meeting topic under "Recordings" and then the "Cloud Recordings" tab within the Zoom portal.
  2. Click "Share" in the last column of the recording you want to share.
  3. Click "Copy sharing information to clipboard" to copy the public link.
  4. (Optional) You can change these settings to restrict access to your recording:
    • Share this meeting: Select Internally (account members only) to only allow account members to view or download the recording.
    • Viewers can download: Turn off the toggle if you do not want views to be able to download the recording.
    • On demand (registration required): Require visitors to fill out a registration form before viewing the recording.
    • Password protect: Require visitors to enter a password before viewing the recording. 

Understanding your Zoom cloud recording settings:

Advanced settings

More information concerning these settings can be found at: https://support.zoom.us/hc/en-us/articles/203741855-Cloud-Recording