Zoom, Students, Getting Started

This guide will show students how to get started with Zoom, and some information on how to use it in the classroom.

Install and Download

Log In and Set Up

UIUC Zoom Web Portal 

Zoom Desktop Client

  1. Once the Zoom Client for Meetings is installed, click the Sign In button.
  2. Click Sign In with SSO
  3. Enter illinois when prompted for your company domain. 
  4. Enter your Illinois NetID and password on the University of Illinois login screen.

    More detailed login instructions can be found here: Zoom, Logging In

Test your internet connection and Audio/Video settings

Where do I find my course meeting?

Determine how the meeting invite will be shared:

Find out from your course staff how they will be sharing the meeting invitation or ID.  Some courses will share the join link in an announcements section or on the syllabus while others will use the Zoom tool in Illinois Canvas, Learn@illinois or Compass2g.

How do I join the meeting?

Illinois Canvas, Compass2g or Learn@Illinois

  1. Log in to your online course site.
  2. Find the Zoom tool or module within your course.
  3. NOTE:it may exist as a module or it may have been added to the Course calendar.  
    • Please speak with your professor or course staff to determine exactly where they will post the meeting link, 
  4. If using the Zoom tool or module click Upcoming Meeting tab at the top.

    Upcoming Meetings tab in the Zoom meeting module.  Upcoming meetings tab is the left most tab, directly to the left of the Previous Meeting tab.

  5. Find the meeting for the days lecture or meeting.   
  6. Click Join

    Join button in the Zoom meeting tool.  Located on the right side of a particular meeting instance.

  7. You will then be prompted to open the meeting in the Zoom Desktop application. 
  8. Click “Open in Zoom” and the application will prompt your join your audio.  
  9. It is recommended to join using computer audio

Meeting ID and passcode

  1. Open the Zoom desktop application
  2. Click Join

    Join meeting button in the Zoom desktop application.  This button is found above the Share screen button and to the right of the New meeting button.

  3. Enter the meeting ID in the Join Meeting window

    Zoom meeting ID pop up window.  Enter the meeting id in the top field and your name in the second field.  Click the join button at the bottom of the window

  4. Click the join button
  5. You will then be prompted to enter the meeting's passcode
  6. It is recommended to join using computer audio

Meeting Link

  1. You can simply click the meeting URL to join a Zoom meeting.  
  2. You will then be prompted to open the meeting in the Zoom Desktop application. 
  3. Unless you have saved an application in the past browsing window may open using your default web browser and a pop up will appear.
  4. Click “Open in Zoom” and the application will prompt your join your audio.  
  5. Alternatively: you can enter the meeting link into the top field after clicking the join button in the Zoom desktop application.

    Join meeting pop out window after clicking the join button in the Zoom desktop application.  Enter the Zoom meeting id or meeting link into the top field and click the join button at the bottom.

Accessing Zoom desktop application settings

After opening the application and logging in, click the gear icon directly below your user icon, in the upper right corner (shown below):
Zoom desktop application settings gear, found directly below user icon in the upper right corner of the application window

Meeting Controls

Audio

Video

In-meeting Control Bar

In meeting control bar with buttons labeled 1 through 9.
NOTE: The above image shows the Zoom in-meeting toolbar as it would appear for meeting hosts. As a student you will in-meeting toolbar may have limited features and not all the icons above will appear.

  1. This button will allow you to mute and unmute your mic.  When the mic is muted a red line will be drawn diagonally through it.  My mic is currently NOT muted above.  The ^ symbol to the right of Mute will allow you to control your audio settings within a meeting.  You can set your audio to the device you’re using or sync it to your system audio.
  2. The video button will start and stop your camera.   If you do not want your camera to display, this button should look the same as above.
  3. Hosts and co-hosts will have access to the Security tab.  This menu will allow you to lock the meeting, enable the waiting room, or hide profile pictures.  It will also allow hosts and costs to control whether participants can share screen, chat, rename themselves, unmute themselves, start video or annotate shared content.  Hosts and co-hosts can also use this menu to remove participants, report a user to Zoom or suspend participant activities.
  4. View the participants listing for the meeting if you have permission.
  5. The chat button will allow you to open the in-meeting chat.  You can send messages to one participant or the entire class.  Please speak with your course staff to find out more about how Q&A will be handled in your individual section.
  6. Share your desktop or an individual application.
  7. If you have permission to record the meeting you can do so here.
  8. Click the caption button to access the in meeting subtitles and/or live transcription.  You can also request that the meeting host enable auto-transcription services if it hasn't been made available.
  9. The breakout room button will be available to hosts and co-hosts.  
  10. The reaction button contains all non-verbal feedback emojis as well as the raise hand button.  Use these to appropriately communicate to course staff.  Please use these sparingly as to not cause unwanted distractions.
  11. Click here to leave or end the video meeting.  Note: participants will only be able to leave the meeting.  Hosts will have the ability to end the meeting.

How do I raise my hand?

Raising you hand can be done by clicking “Reactions” (button #10 above) in the in-meeting control bar and clicking the “Raise Hand” button, shown below:

Participants menu with raise hand highlighted.After you have clicked the raise hand button, the hand icon will appear next to your name in the participants listing. Please wait patiently for your teacher to notice and call on you. Be ready to unmute yourself (button #1).

Screensharing Controls

When you have decided to share your screen during a meeting by pressing Share Screen (#5) button in the In-Meeting Control Bar on the previous page, you will be asked to select what content you would like to share. After you have selected either a full desktop screen, specific application, mobile device or whiteboard, the in-meeting controls will change to what is pictured below:


Sharing screen control bar with buttons labeled 1 through 8.

  1. This button will again allow you to mute or unmute your mic
  2. You can still start or stop your video here
  3. Manage participants remains unchanged
  4. New Share will allow the user currently sharing the option of selecting a new desktop, application, or other device to share.
  5. Pause share will allow you to pause the currently shared screen if you need a moment to do something private.
  6. Annotate gives you access to tools that will allow you to highlight and draw on the shared screen.
  7. The Remote Control feature allows you to take control of another participants screen in a meeting
  8. More stores most other features you may want access to during a screen sharing session.  Access to the meeting chat, breakout rooms and invite more guest can all be found in more.
  9. When you are finished with sharing your screen, press the Stop Share button highlighted above in the purple rectangle.

IMPORTANT:This bar can be moved anywhere you prefer while you are sharing your screen. Simply click and drag the bar to a better location.

Helpful Hints

Video conferences are a great way to meet - and stay connected with - your classmates, instructor and teachers aids (TA). To make sure you get the most out of every session, keep the following tips and tricks in mind:

Where do I find Training?

Additional Resources and Support

IMPORTANT: If you are having difficulties activating your Zoom license, downloading the Zoom Desktop Application, logging into Zoom or any other technical issues please contact the Technology Services Help Desk by emailing consult@illinois.edu or calling 217-244-7000