• (SCS IT Only) Select or create the Active Directory (AD) group
• Create the WebTools group
• Name the WebTools group
• Group Permissions
  • Add "SCS Admins" to the group Administrators

(SCS IT Only) Select or create the Active Directory (AD) group

• Whether you're using an existing AD group or creating an AD group specifically for WebTools synchronization (such as a "WebTools admin" group):
  • Be sure the group is a "universal group"
  • Add "WebTools" in the description (and name, if creating a new AD group) so we know it's being used for this
  • Give the group a good name and description with "WebTools" in the name, description, or both
• Open the group in ADUC and click on Security
• Add "ows-group-manager" and give "Read" access

NOTE:  WebTools can handle nested groups, but "ows-group-manager" must have read access on all nested groups

Create the WebTools group

• Go to the WebTools website - https://webtools.illinois.edu/
• Click on Groups in the top banner
• Click on the orange Create button
• For the group type, select Active Directory Sync: Email Distribution or Active Directory Sync: Security and Privileges depending on your need
• For the Administrator, select Group, then choose “SCS Admins”.
• Click on the blue Create group button

Name the WebTools group

• Add a group name and description
• In the "AD group name" field, type the name of the AD group you want to use and click Search
  • For personnel groups, you might want to consult the Email Groups - SCS / ChBE / Chem spreadsheet 
• A box titled "Search Results (choose one...)" will appear with all matching results, even if there is only one (1) matching result. 
  • If no groups match your search, you will need to go back and ensure that "ows-group-manager" has "read" access to the AD group
• Click on the AD group that you want to use. 
• The screen will change, showing the AD group name and the DN (distinguished name).
• Click on Sync now.
• A box will pop up asking if you want to sync the membership immediately.  Click OK

Group Permissions

Set permissions to give people ability to view/ use the group and to administer it.  

Add "SCS Admins" to the group Administrators

• Click on the Permissions tab at the top
• Scroll down to the "Administrators" section
• Click the down-arrow under "Select group" and choose SCS Admins - this will give SCS IT the ability to help with the group if a problem arises
• Click Save

Recommended: Create a WebTools group for the people who should be able to use this group, and add that WebTools group to the "Viewers" of this group. 

So, if ChBE wants a "chbe grads" WebTools group, consider making a "ChBE grads senders" WebTools group that would have sync with a personnel group such as "chbe-all-staff" or "chbe-staff-civilsvc".