ChromeRiver - Non-Employee Travel

Under certain circumstances, employees are allowed to purchase travel on behalf of non-employees, guests, and students. These expenses may be reimbursed to the employee if paid out-of-pocket or reconciled as a TCard transaction.

Under certain circumstances, employees are allowed to purchase travel on behalf of non-employees, guests, and students. These expenses may be reimbursed to the employee if paid out-of-pocket or reconciled as a TCard transaction. 

Non-Employee Travel Reimbursement

  1. Click the + Create button in the Expense ribbon.
  2. Complete the Header screen.
  3.  Click the Save button.
  4. Click Create New.
  5. Choose the Non-Employee Expenses tile
    1. This will map to the correct non-employee account code.
    2. Add each expense as a separate line item to match the total of each receipt.  Each line will be recorded under the Non-Employee Expense Tile.
  6. Enter your CFOAP in the Allocation field.
  7. Attach receipts.
  8. Click the Save button.
  9. Click Submit.

Non-Employee TCard Reconciliation

  1. Click the + Create button in the Expense ribbon.
  2. Complete the Header screen.
  3.  Click the Save button.
  4. Checkmark the box for the TCard transaction(s) to reconcile.
  5. Click the down arrow on the tile.
  6.  Change the tile to Non-Employee Expenses.
  7. Click Add.
  8. Enter your CFOAP in the Allocation field.
  9. Attach receipts.
  10. Click the Save button.
  11. Click the green Submit button in the lower corner left screen and again in the top right corner.




Keywords:Non-Employee Travel, ChromeRiver   Doc ID:115106
Owner:Erik O.Group:University of Illinois System
Created:2021-12-03 11:37 CSTUpdated:2021-12-06 09:38 CST
Sites:University of Illinois System
CleanURL:https://answers.uillinois.edu/systemoffices/non-employee-travel
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