How can external affiliates access System Office administrative applications?

People external to the university (a.k.a. external affiliates) can get access to a university application by obtaining a UIN and NetID from the appropriate campus (UIUC/UIC/UIS), setting up their university credentials, and connecting to the campus network via the campus VPN server. Every external affiliate must be sponsored by a campus unit. An example could be a union representative who needs access to university data stored in a Mobius View report. This article details the the steps that an external affiliate and their sponsoring unit need to take to achieve access.

Step 1: The sponsoring unit must request a UIN and NetID for the external affiliate

This step differs by the location of the sponsoring unit:

If the sponsoring unit is in this location... ...then follow these instructions
  • All UIS units
  • Any of these UIUC units:
    • ALLIED
    • Alumni Association
    • College of Medicine
    • Global Education and Training
    • Illinois Fire Services Institute
    • Illinois Human Resources
    • Intensive English Institute (IEI)
    • Office of Medicaid Innovation (OMI)
    • Osher Lifelong Learning Institute (OLLI)
    • Physics
    • Police Training Institute
    • Research Park
    • SHIELD IL Lab Technicians
    • U of I Foundation
    • University High School
    • University Library
The external affiliate must submit an External Affiliate Request Form which requires a university employee to be listed as the Sponsor:  https://answers.uillinois.edu/systemoffices/89419
All other UIUC units not listed above The sponsoring unit must request the sponsored NetID on behalf of the external affiliate using this procedure:  https://answers.uillinois.edu/illinois/internal/48211
All UIC units The sponsoring unit must request the sponsored NetID on behalf of the external affiliate using this procedure:  https://help.uillinois.edu/TDClient/37/uic/KB/ArticleDet?ID=863

Step 2: The external affiliate claims their NetID, sets a password, and configures 2-Factor Authentication

Once the NetID is set up, the external affiliate will receive an email with instructions for configuring their NetID, setting up their password, and configuring 2-Factor Authentication.  2FA is required for UIC and recommended for all others.

Step 3: The sponsoring unit sends a request for application access

The Unit Security Contact (USC) for the sponsoring unit must submit an access request on behalf of the external affiliate.  The application/reports, and NetID/UIN of the external affiliate must be included in the request.

Step 4: The external affiliate connects to the campus VPN

All university applications require a campus network connection.  If connecting remotely from off-campus, this connection requires you to first connect to a VPN server.

If you are connecting through this campus... ...follow these instructions to configure a VPN connection
UIUC

https://answers.uillinois.edu/illinois/98773

(Frequently asked questions)

UIC

https://help.uillinois.edu/TDClient/37/uic/Requests/ServiceDet?ID=406
UIS https://www.uis.edu/informationtechnologyservices/connect/vpn/

Once the external affiliate connects to the VPN and has been granted access to the application requested in Step 3, they will be able to access the desired resources.




Keywords:VPN, external affiliate, Mobius View   Doc ID:117260
Owner:Shawn L.Group:University of Illinois System
Created:2022-03-09 17:40 CDTUpdated:2022-03-10 15:30 CDT
Sites:University of Illinois System
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