HRFE - New Hires Deletes
I received a request to delete the HRFE NH transaction and/or UI New Hire logon.
NEW
HIRE DELETES
Who has the ability to delete the New Hire transaction will be
determined by how much of the transaction has been completed.
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FURTHEST SCREEN COMPLETED |
WHO SHOULD DELETE |
COMMENTS |
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Demographic Information |
Initiator of New Hire transaction |
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Employee Class and Benefit Category Deduction |
Initiator of New Hire transaction |
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State Universities Retirement System (SURS) |
Initiator of New Hire transaction |
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New Hire Review |
Initiator of New Hire transaction |
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New Hire Logon Confirmation |
Campus HR that have the Close Terminal Transaction |
See NOTE 1 |
|
Position Selection |
Campus HR that have the Close Terminal Transaction |
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Position Data |
Campus HR that have the Close Terminal Transaction |
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Job Data |
Campus HR that have the Close Terminal Transaction |
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Employee Record View (ERV) |
Campus HR that have the Close Terminal Transaction |
See NOTE 2 |
NOTE 1
Once the user selects Continue on the New Hire Review screen the data is applied to Banner (PEAEMPL and PPAIDEN) and a New Hire logon is created. On these screens, campus HR can view partial ERV, which they can select Delete Entire Transaction from the transaction menu which will result in the Close Terminal Transaction accordion appearing. A request should be sent to the AITS Service Desk (servicedeskaits@uillinois.edu) by Campus HR with the following information if an I9 and/or NH logon needs to be deleted.
- UIN
- Transaction ID
- Is there an I9 to be deleted? Please inform AITS either way as they will need to coordinate this deletion.
- New Hire Logon ID – This is located on the New Hire Forms tab (you may need to view Partial ERV). If the New Hire Forms tab doesn’t appear, then the New Hire Logon has already been removed/purged.
- If there is no New Hire logon or I9 to be deleted, AITS does not need to be notified. You can complete the Close Terminal Transaction and PEAESCH the employee. It is the campus’ responsibility to PEAESCH this individual, regardless if they are going to be hired or not.
NOTE 2
NEW HIRE TRANSACTION WITHOUT ATTACHMENTS: If the New Hire transaction does not have attachments, then Central HR can delete the transaction (those that have the Close Terminal Transaction). However, the following information will need to be sent over to the AITS Service Desk (servicedeskaits@uillinois.edu) by Campus HR:
- UIN
- Transaction ID
- Is there an I9 to be deleted? – Please let AITS know either way as they will coordinate this with HRIS.
- NEW HIRE LOGON ID: – This is located on the New Hire Forms tab – If the New Hire Forms tab doesn’t appear, then the New Hire Logon has already been removed/purged.
- If there is no New Hire logon or I9 to be deleted, AITS does not need to be notified. You can complete the Close Terminal Transaction and PEAESCH the employee.
NEW HIRE TRANSACTION WITH ATTACHMENTS: If the New Hire transaction has attachments, then Central HR must delete the attachments first. Once the attachments are deleted, Central HR can delete the transaction (those that have Close Terminal Transaction). The following information should be sent over to the AITS Service Desk (servicedeskaits@uillinois.edu) by Campus HR:
- UIN
- Transaction ID
- NEW HIRE LOGON ID: – This is located on the New Hire Forms tab – If the New Hire Forms tab doesn’t appear, then the New Hire Logon has already been removed/purged.
- Is there an I9 to be deleted? - Please let AITS know either way as they will coordinate this with HRIS.
- If there is no New Hire logon or I9 to be deleted, AITS does not need to be notified. You can complete the Close Terminal Transaction and PEAESCH the employee.
It is the campus’ responsibility to PEAESCH this individual, regardless if they are going to be hired or not.
PEAESCH - This is completed by the Campus Central HR units. This is a Banner process that will set the employee status to Terminated on PEAEMPL in Banner. This will keep Banner current with the correct employee status and it will allow for this individual to be hired at a future date if needed.