HRFE - New hires deletes

NEW HIRE DELETES

Who has the ability to delete the New Hire transaction will be determined by how much of the transaction has been completed.

Once the user selects “continue” on the New Hire Review screen the data is applied to Banner (PEAEMPL and PPAIDEN) and a New Hire logon is created.  On these screens, Central HR can view partial ERV, which they can select “Delete Entire Transaction” from the transaction menu which will result in the Close Terminal Transaction accordion appearing.   A request should be sent to the AITS Service Desk (servicedeskaits@uillinois.edu) by Central HR with the following information if an I9 and/or NH logon needs to be deleted.

·         UIN

·         Transaction ID

·         Is there an I9 to be deleted?  Requests to delete I-9s must be limited to those which have NOT been submitted to E-Verify, and must be routed to System HR (uihr@uillinois.edu).

·         New Hire Logon ID – This is located on the New Hire Forms tab (you may need to view Partial ERV).  If the New Hire Forms tab doesn’t appear, then the New Hire Logon has already been removed/purged.

·         If there is no New Hire logon or I9 to be deleted, AITS does not need to be notified.  You can complete the Close Terminal Transaction and PEAESCH the employee.

It is the campus’ responsibility to PEAESCH this individual, regardless if they are going to work or not.

NEW HIRE TRANSACTION WITHOUT ATTACHMENTS:  If the New Hire transaction does not have attachments, then Central HR can delete the transaction (those that have the Close Terminal Transaction).  However, the following information will need to be sent over to the AITS Service Desk (servicedeskaits@uillinois.edu) by Central HR:

·         UIN

·         Transaction ID

·         Is there an I9 to be deleted? – This is located on the New Hire Forms tab – If the New Hire Forms tab doesn’t appear, then the New Hire Logon has already been removed/purged.

·         NEW HIRE LOGON ID:  – This is located on the New Hire Forms tab – If the New Hire Forms tab doesn’t appear, then the New Hire Logon has already been removed/purged.

·         If there is no New Hire logon or I9 to be deleted, AITS does not need to be notified.  You can complete the Close Terminal Transaction and PEAESCH the employee.

 NEW HIRE TRANSACTION WITH ATTACHMENTS:  If the New Hire transaction has attachments, then Central HR must delete the attachments first.  Once the attachments are deleted, Central HR can delete the transaction (those that have Close Terminal Transaction). The following information should be sent over to the AITS Service Desk (servicedeskaits@uillinois.edu) by Central HR:

·         UIN

·         Transaction ID

·         NEW HIRE LOGON ID:  – This is located on the New Hire Forms tab – If the New Hire Forms tab doesn’t appear, then the New Hire Logon has already been removed/purged.

·         Is there an I9 to be deleted?  Requests to delete I-9s must be limited to those which have NOT been submitted to E-Verify, and must be routed to System HR (uihr@uillinois.edu).

·         If there is no New Hire logon or I9 to be deleted, AITS does not need to be notified.  You can complete the Close Terminal Transaction and PEAESCH the employee.

It is the campus’ responsibility to PEAESCH this individual, regardless if they are going to work or not.

PEAESCH - This is completed by the Campus Central HR units. This is a Banner process that will set the employee status to Terminated on PEAEMPL in Banner. This will keep Banner current with the correct employee status and it will allow for this individual to be hired at a future date if needed.