Scanning Records - Disposal of Paper Originals
When a scanning project is complete, how long do paper originals need to be kept?
| SHOULD I SCAN? | FORMAT & RESOLUTION STANDARDS | QUALITY ASSURANCE | DOCUMENTING PROCESSES & PREPARING TO SCAN |
DISPOSAL OF PAPER ORIGINALS |
Disposal of Paper Originals
- Original paper records should be kept a minimum of thirty to ninety days after scanning is complete in a manner that allows them to be available to the business unit. This time period is to allow for any errors to be detected and for re-scanning if necessary.
- Disposal of any records should be in accordance with current University records disposal procedures. These include:
- Completing the RIMS inventory template and emailing it to the RIMS team;
- Documenting how and when the records were destroyed. External companies generally provide a destruction certificate.
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Records and Information Management Services
Email: RIMSgroup@uillinois.edu
Urbana Office: Rm. 450 HAB M/C 359
Chicago Office: AOB B11, M/C 817