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Chrome River – Non-Employee Travel

This article provides step-by-step instructions on non-employee travel in Chrome River.

Under certain circumstances, employees are allowed to purchase travel on behalf of non-employees, guests, and students. These expenses may be reimbursed to the employee if paid out-of-pocket or reconciled as a TCard transaction.

Non-Employee Travel Reimbursement

  1. Select the +Create button in the Expense ribbon.
  2. Complete the Header screen.
    NOTE: If Athletics is selected, the Expense Report will be routed for additional NCAA compliance review. For Trip Type, select the appropriate option for the Destination of the traveler.
  3. Select the Save button.
  4. Select the +Create New icon to view the mosaic tiles.
  5. Choose the Non-Employee Expenses tile.
    NOTE: This will map to the correct non-employee Account code.
  6. Enter your C-FOAP in the Allocation field.
  7. Add Attachments – Choose to attach the transaction receipt from the Receipt Gallery or Upload Attachments. Select the Save button.
  8. To add additional expenses, select +Create New and use the Non-Employee Expenses tile for each receipt. When all expenses have been added, select the green Submit button.
  9. Select the secondary Submit button that appears.

Non-Employee TCard Reconciliation

  1. Select the +Create button in the Expense ribbon.
  2. Complete the Header screen.
    NOTE: If Athletics is selected, the Expense Report will be routed for additional NCAA compliance review.
  3. Select the Save button.
  4. Check the box for the TCard transaction(s) to reconcile.
  5. Select the down arrow on the tile.
  6. Change the tile to Non-Employee Expenses.
  7. Select Add.
  8. Enter your C-FOAP in the Allocation field.
  9. Add Attachments – Choose to attach the transaction receipt from the Receipt Gallery or Upload Attachments. Select the Save button.
  10. When all expenses have been added, select the green Submit button.
  11. Select the secondary Submit button that appears.


KeywordsNon-Employee Travel, ChromeRiver, Chrome River   Doc ID115106
OwnerLearning Systems SupportGroupUI Training and Development Resources
Created2021-12-03 11:37:50Updated2024-01-31 09:00:34
SitesUniversity of Illinois System, University of Illinois Training and Development Resources
CleanURLhttps://answers.uillinois.edu/training/non-employee-travel
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