Topics Map > Accounting > Equipment Management
UAFR - Processing a Scrap/Surplus Request
Processing a Scrap/Surplus Request
Use these steps to process a scrap/surplus request in FABweb.
NOTE: You can process both Banner and non-Banner assets on the same form.
Originating Unit – Department Representative
Step |
Task |
---|---|
1. |
Login to FABweb at https://fabweb.uillinois.edu/. |
2. |
Click Process a Surplus/Disposal to go to the Submit a Record for Surplus/Disposal screen. |
3. |
Select Scrap/Surplus in the Designation Category field. |
4. |
Click the Submit button. |
5. |
Add active Banner assets, if any. If there are no Banner assets, skip to step 9. |
6. |
Type the active 9-digit PTag number in the PTag field. |
7. |
Click the Add a Banner Asset button. NOTE: The asset appears at the bottom of the screen. |
8. |
Repeat steps 6-7 until all active PTags are entered. |
9. |
Add non-Banner assets, if any. If there are no non-Banner assets, skip to step 15. |
10. |
Type the serial number or non-active PTag number in the Serial Number field. NOTE: Type N/A for furniture. |
11. |
Type a description of the asset in the Description field. |
12. |
Select the Chart and Organization (if you have more than one) from the Chart and Orgs field. NOTE: Only required when all items are non-Banner assets. |
13. |
Click the Add a Non-Banner Asset button. NOTE: The asset appears at the bottom of the screen. |
14. |
Repeat steps 10-13 until all non-Banner assets are entered. |
15. |
Select the asset’s status in the Designate a Scrap/Surplus Status field:
|
16. |
Repeat step 15 for all assets on the form. |
17. |
Type the pick-up location in the Pick up Location field for all non-Banner assets. This should be the building name and room number where the item can be picked up. NOTE: You can use copy/paste functionality. |
18. |
Click the Next button. |
19. |
Select the appropriate campus in the Warehouse Chart To: field. |
20. |
Depending on the disposal status you have chosen for each item in step 15, you must provide some or all of the following information:
|
21. |
Click the Forward tab at the top of the screen. |
22. |
Review the Contact Person, Phone, and E-mail fields. Update with correct information if needed. |
23. |
Enter any comments, if needed, in the Comments/Notes field. |
24. |
Click the Save to Excel button. |
25. |
Click the Submit button. This forwards the request to the Originating Unit Department Approver(s). NOTE: FABweb will send e-mail notification to the Originating Unit Department Approver(s). Steps for the Approver are listed below. |
Originating Unit – Department Approver
Step |
Task |
---|---|
1. |
Login to FABweb at https://fabweb.uillinois.edu/ or click the link in your notification e-mail. |
2. |
Claim the disposal from the Unclaimed Transfer/Surplus/Disposals queue by clicking the SD number. NOTE: The disposal will move to the Transfers/Surplus/Disposals that I am working on queue after you claim it. |
3. |
Click the disposal in the Transfers/Surplus/Disposals that I am working on queue. |
4. |
Verify the information on the Summary tab. |
5. |
Click the Forward tab at the top of the screen. |
6. |
Verify that the Contact Person, Phone, and E-mail fields are correct. |
7. |
Enter comments, if any. |
8. |
Approve or decline the disposal:
NOTE: FABweb will send e-mail notification to University Property Accounting and Reporting.
NOTE: FABweb will send e-mail notification to the Originating Unit Department Representative. |