UAFR - Processing a Scrap/Surplus Request

1.

Login to FABweb at https://fabweb.uillinois.edu/.

2.

Click Process a Surplus/Disposal to go to the Submit a Record for Surplus/Disposal screen.

3.

Select Scrap/Surplus in the Designation Category field.

4.

Click the Submit button.

5.

Add active Banner assets, if any. If there are no Banner assets, skip to step 9.

6.

Type the active 9-digit PTag number in the PTag field.

7.

Click the Add a Banner Asset button.

NOTE: The asset appears at the bottom of the screen.

8.

Repeat steps 6-7 until all active PTags are entered.

9.

Add non-Banner assets, if any. If there are no non-Banner assets, skip to step 15.

10.

Type the serial number or non-active PTag number in the Serial Number field.

NOTE: Type N/A for furniture.

11.

Type a description of the asset in the Description field.

12.

Select the Chart and Organization (if you have more than one) from the Chart and Orgs field.

NOTE: Only required when all items are non-Banner assets.

13.

Click the Add a Non-Banner Asset button.

NOTE: The asset appears at the bottom of the screen.

14.

Repeat steps 10-13 until all non-Banner assets are entered.

15.

Select the asset’s status in the Designate a Scrap/Surplus Status field:

• Scrap Electronic: Asset is scrap with a hard drive.
• Scrap Non-Electronic: Asset is scrap without a hard drive.
• Surplus Electronic: Asset is surplus with a hard drive.
• Surplus Non-Electronic: Asset is surplus without a hard drive.

16.

Repeat step 15 for all assets on the form.

17.

Type the pick-up location in the Pick up Location field for all non-Banner assets. This should be the building name and room number where the item can be picked up.

NOTE: You can use copy/paste functionality.

18.

Click the Next button.

19.

Select the appropriate campus in the Warehouse Chart To: field.

20.

Depending on the disposal status you have chosen for each item in step 15, you must provide some or all of the following information:

• Pick up Location – type the location (building and room number) of the item
• Condition – choose Usable or Not Usable
• CPU Speed – select the most appropriate choice (electronic devices only)
• Data Elimination – select the most appropriate choice (electronic devices only)
• Scrub Tag – choose Yes or No (electronic devices only)

21.

Click the Forward tab at the top of the screen.

22.

Review the Contact Person, Phone, and E-mail fields. Update with correct information if needed.

23.

Enter any comments, if needed, in the Comments/Notes field.

24.

Click the Save to Excel button.

25.

Click the Submit button. This forwards the request to the Originating Unit Department Approver(s).

NOTE: FABweb will send e-mail notification to the Originating Unit Department Approver(s). Steps for the Approver are listed below.

1.

Login to FABweb at https://fabweb.uillinois.edu/ or click the link in your notification e-mail.

2.

Claim the disposal from the Unclaimed Transfer/Surplus/Disposals queue by clicking the SD number.

NOTE: The disposal will move to the Transfers/Surplus/Disposals that I am working on queue after you claim it.

3.

Click the disposal in the Transfers/Surplus/Disposals that I am working on queue.

4.

Verify the information on the Summary tab.

5.

Click the Forward tab at the top of the screen.

6.

Verify that the Contact Person, Phone, and E-mail fields are correct.

7.

Enter comments, if any.

8.

Approve or decline the disposal:

1. To approve the disposal, click the Approve button. This forwards the disposal request to the University Property Accounting and Reporting.

NOTE: FABweb will send e-mail notification to University Property Accounting and Reporting.

2. To decline the disposal, click the Decline button. This sends the disposal back to the Originating Unit Department Representative.

NOTE: FABweb will send e-mail notification to the Originating Unit Department Representative.