iBuy - Shopping Methods and Tips

The roles in iBuy which have permission to shop and submit requisitions are Shopper and Requestor.

Shopping Methods

• Click on a Punchout or Hosted catalog sticker in the Showcase to begin shopping within the catalog.
• Use the Shopping Showcase Search to locate items offered through a Punchout or Hosted catalog. Results may vary based on settings established by the vendors for their catalogs within the Showcase.
  • Refer to the iBuy - Shopping Experience from Search to Place Order job aid under Shopping.
• Select the Purchasing Requisition Form or the Standing Order Form from the University Forms list.
  • Refer to the iBuy - Completing the Purchase Requisition Form job aid or the iBuy - Completing the Standing Order Form job aid under Requisition Creation.

Shopping Tips

Suppliers

Icons used to label and identify Suppliers:

• Punchout Catalog Vendor
• Hosted Catalog Vendor
• Non-Catalog Vendor 
• University Level Contract
• Registered Diverse Supplier
• Internal University Store
• Registered to Email Invoice into iBuy
• UIMC Contract Agreement 
• Potential Conflict of Interest

How to Locate a Returned Draft Cart, Activate a Draft Cart, or Delete a Draft Cart:

1. Hover over the Shop icon.
2. Hover over My Carts and Orders.
3. Click View Carts.
4. From the listing, use the Action drop-down to View/Activate or Delete the intended Draft Cart.

When you have a Draft Cart that is not ready to be submitted, and you want to start a new cart:

1. Leave the defaulted Cart Name or customize the name so that it is easily identifiable when you are ready to submit.
2. Hover over the Shop icon.
3. Hover over My Carts and Orders.
4. Click View Carts.
5. Click Create Cart to create a new cart.
6. Enter a Cart Name in the text box at the top or leave the default.
7. Use the “Click here to start shopping” to return to the Shopping Showcase to proceed with a new order.
8. Repeat steps 2 through 4 to return to a prior Draft Cart.

 When you are unable to find a desired product in the Punchout catalog:

1. Contact the vendor representative using the contact information within the catalog to request a quote.
2. Based on the functionality of the catalog, the accepted quote will be uploaded to the catalog to be selected to purchase.
   NOTE: Refer to the E-Quotes and Catalog Vendor Information job aid section for vendors who have e-quote functionality. 
3. If the vendor does not have e-quote functionality, select the Purchase Requisition Form from the University Forms list.
   NOTE: Refer to the iBuy - Completing the Purchase Requisition Form job aid under Requisition Creation. It is recommended to attach the quote provided in PDF format as an External Attachment to the requisition to support the content entered on the order.