The following iBuy roles can edit Accounting Codes (C-FOAPAL) on an iBuy order: Requestor, Department Account Coder, Approver.

The definition of Asset is equipment valued at or above $2,500 with an Equipment Account code value that starts with 127XXX or 163XXX.

The definition of Non-Asset is equipment valued at less than $2,500.

Do not enter Equipment and Non-Equipment Account codes Accounting Codes(C-FOAPAL) in the Accounting Codes area together at the requisition header level or requisition line level. The iBuy order will reject if both Account Code types are entered at the same level.

It is recommended to apply an Equipment Account code (equipment over $2,500) in the Accounting Code (C-FOAPAL) at the line level to items which require a PTag.

When using the iBuy Purchase Requisition Form, always enter the quantity of each item you are ordering in the Quantity field and the corresponding dollar amount in the Unit Price field. This will avoid creating the wrong amount of PTags for your order.

Accounting Code (C-FOAPAL with Equipment Account codes (equipment over $2,500) cannot be used on the iBuy Standing Order Form.

For more information on University Property Accounting and Reporting (UPAR) requirements for Asset Account codes (equipment over $2500), refer to: Equipment Management. If you have questions, reach out to UPAR staff: Accounting and Financial Reporting: Who to Ask.

Enter the Accounting Code (C-FOAPAL) with the Non-Equipment Account code at the Header Level

1. After selecting Proceed to Checkout on the requisition, select Edit Accounting Codes Section (pencil icon) in the Accounting Codes section.  
2. In the Edit Accounting Codes dialog box, enter an Accounting Code (C-FOAPAL) with a Non-Equipment Account code at the requisition header level using one of these options:
   1. Option 1: Select from Code Favorites by hovering over the right corner of the Edit Accounting Codes dialog box and select Favorites (heart icon). For more information, refer to this job aid: Creating and Using C-FOAPAL Code Favorites.
   2. Option 2: Search for each individual segment of the Accounting Code (C-FOAPAL), specifically Fund, Organization, Account, Program fields by selecting Search in the segment box (down arrow). Select an option previously saved under Profile Values or select search under Organization Values by entering a portion of either Value or Description. You must select the corresponding Chart value based on your location (for example, 200250-2). Use -1 for Urbana/Champaign, -2 for Chicago, -4 for Springfield, and -9 for System.
3. OPTIONAL: If applying an additional Accounting Code (C-FOAPAL) with a Non-Equipment Account Code, hover over the right corner of the Edit Accounting Codes dialog box and select Add Split (plus sign icon) and repeat Step 3 Option 2 to apply the additional Accounting Codes.
   NOTE: You cannot select a second Code Favorite to add the additional C-FOAPAL when using Add Split.
4. Select Validate (checkmark icon).
5. Scroll to the right of the Edit Accounting Codes dialog box and select % of Price or % of Qty from the drop-down menu.
   NOTE: It is recommended to use the % of Price option to avoid potential errors when importing the order into Banner.

NOTE: If your order that requires a C-FOAPAL split contains a $0.01 line item, you must apply a line level C-FOAPAL for that $0.01 line then enter the split at header level using % of Price or the order will fail in Banner although it shows complete in iBuy.

 See below for instructions on how to apply at the line level

6. Enter split values into each field, totaling 100.
7. Select Save.

Enter an Equipment Account Code at the Line Level

Do not apply an additional Accounting Codes (C-FOAPAL) split on the line level that has an Accounting Code (C-FOAPAL) that uses an Equipment Account code starting with 127XXX or 163XXX applied.

1. After selecting Proceed to Checkout on the requisition, select the three dots (Line Item Actions) next to the price of the item on the specific requisition line that a PTag and will use an Accounting Code (C-FOAPAL) with an Equipment Account code (equipment[AH1]  over $2500).  
2. Select Accounting Codes from the drop-down options.
3. In the Edit Accounting Codes dialog box, enter the Accounting Code (C-FOAPAL) with an Equipment Account code (equipment over $2500) at the requisition line level using one of these options:
   1. Option 1: Select from Code Favorites by hovering over the right corner of the Edit Accounting Codes dialog box and select Favorites (heart icon). For more information, refer to this job aid: Creating and Using C-FOAPAL Code Favorites.
   2. Option 2: Search for each individual segment of the Account Code (C-FOAPAL), specifically Fund, Organization, Account, Program fields by selecting Search in the segment box (down arrow). Select an option previously saved under Profile Values or select search under Organization Values by entering a portion of either Value or Description. You must select the corresponding Chart value based on your location (for example, 200250-2). Use -1 for Urbana/Champaign, -2 for Chicago, -4 for Springfield, and -9 for System.
4. Select Validate (checkmark icon).
5. Select Save.