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System HR - Position/Job Descriptor Requirements

Position/Job Descriptor Requirements

Position descriptors in Banner allow attributes to be attached to a position and/or to a job held by an employee. Position descriptors are required for a range of positions/jobs and can be selected on the Position Definition Form (NBAPOSN).

Required Position Descriptors

Apprentice and Trainee Descriptor Codes

Required for Civil Service employees in an assigned Apprentice, Learner or Trainee status. Descriptors should be specified at the job level for these employees.

Authority Descriptor Codes

Required for all positions meeting the criteria specified below. If however, the authority descriptor differs for an employee assigned to the position, then the code must also be assigned at the job level.

  • ABDRS - Has budget approval authority
  • APAL - Has purchase authority of $5,000 or more (Required for State Economic Interests reporting.)
  • ARAMP - RAMP Administrator
  • ASLT - Supervises less than 20 employees
  • ASMT - Supervises 20 employees or more (Required for State Economic Interests reporting.)

Graduate Assistant Descriptors Codes (Urbana Campus Only)

Required for Urbana Graduate Assistant positions only and are used to describe the type of duties of a Graduate Teaching Assistant, Graduate Research Assistant or Graduate Assistant. Graduate Assistant descriptors must be entered at the position level. If, however, the Graduate Assistant descriptor differs for an employee assigned to the position, then the code must also be assigned at the job level. More information about the Urbana Graduate Assistant Descriptors can be found at: http://www.ahr.uiuc.edu/GradDescriptors.htm.

Caption

Position Descriptor Code

Position Descriptor Description

GA001  

Clerical Support

GA002

Technical/Support Services

GA003

Advising

GA004

Outreach Duties

GP001

Internship/Pre-Professional

GR001

Conducting Experiments

GR002

Organizing or Analyzing Data

GR003

Presenting Findings in a Publication or Dissertation

GR004

Collaborating with Faculty in Preparing Publications

GR005

Overseeing Work of Other RAs

GR006

Other Research Activities

GT001

Teaching Classes

GT002

Grading Student Assignments

GT003

Leading Lab or Discussion Group in a Course Setting

GT004

Developing Academic Instructional Materials

GT005

Accompanying/Coaching Musical or Vocal Performances

GT006

Providing Artistic Instruction

GT007

Proctoring Exams

GT008

Overseeing/Coordinating the Work of Other TAs

GT009

Holding Office Hours

GT010

Tutoring Students

Civil Service Location Code

Required for all Civil Service positions. Indicates the Civil Service location code. Assigned at the position level by Campus Human Resources.

SUCSS Occupational Codes

Required for Civil Service positions. The codes are established by the State Universities Civil Service System (SUCSS) as a way to group various classifications for reporting needs. Assigned at the Position by Campus Human Resources

SUCSS Work Area Codes

Required for Civil Service positions. The work area codes are groups of classifications with similar job functions. Assigned at the Position by Campus Human Resources.

“Lesser Units” Civil Service Codes

Required for certain Urbana Civil Service positions only. Relates to seniority system. Assigned by Campus Human Resources at the position level.

Position Defining Descriptor

For positions meeting certain criteria, entry of position and/or job level descriptors is required. These criteria include the following

Entered at Job Level

PHRCP - HR Contact Person: This indicates that the employee is designated as the unit HR contact.

Entered at Position Level for ALL Positions

PDIPC - Direct Patient Care. Assigned to positions that require medical screening for employees prior to employment. Employee must be cleared of specified medical conditions before first day of work.

PEXAM - Physical Examination Required. There are two types of physical examinations that may be a requirement of the position: health assessments and full physicals. Certain Position Classes also require completion of a drug test and/or an ARCON strength test. Designation will normally stay with the position for as long as it is budgeted in the unit.

PSENS - Security Sensitive. Employees in these jobs may work with pre-college age children; handle medical, legal, or confidential information; or handle large sums of money. They may also be entrusted with firearms, controlled substances, or be involved with direct patient care. All security sensitive position employees are subject to a thorough background investigation.

Entered at Position Level for Civil Service Positions Only

PCAWW - Chicago Alternative Work Week. Work week other than Monday-Friday

PCERT - Selective Certification. Job duties/responsibilities of a position are such that candidates must possess certain job-related qualifications that may not be specifically defined in the class specification, but are needed for the candidate to perform successfully in the position.

PCONF - Confidential Employee. Job duties indicate the position will handle sensitive and/or confidential information (i.e. central personnel records, union related information).

PCONT - Contract Position. Grant awarded and/or temporary funds allocated to sponsor a particular program tied to a campus department, though actual position may be off campus in a designated area/office.

PFX08 - 8-Month Flex Year. Required for positions that have a designated work period (8 months) and non-work period (4 months).

PFX09 - 9-Month Flex Year. Required for positions that have a designated work period (9 months) and non-work period (3 months).

PFX10 - 10-Month Flex Year. Required for positions that have a designated work period (10 months) and non-work period (2 months).

PFX11 - 11-Month Flex Year. Required for positions that have a designated work period (11 months) and non-work period (1 month).




Keywords:Position   Doc ID:120570
Owner:Jackie B.Group:University of Illinois Training and Development Resources
Created:2022-08-12 10:26 CSTUpdated:2022-11-23 08:50 CST
Sites:University of Illinois Training and Development Resources
CleanURL:https://answers.uillinois.edu/training/system-hr-position-job-descriptor-requirements
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