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UPAY - Recurring Payables Invoice Processing

Recurring Payables Invoice Processing

Requests for Recurring Payables Invoice Processing should be submitted to University Payables Customer Service with the following documentation: completed, signed Purchase Order/Encumbrance Special Payment Request Form and attached payment documentation (purchase order, contract, or vendor invoice). University Payables must complete the Banner Invoice/Credit Memo page (FAAINVE) marked for Recurring before completing the Recurring Payables page (FAARUIV).

Recurring Payables Guidelines

  • Recurring payables can only be used if each payment submission is the same as the original invoice document processed as recurring.
  • Changes to individual payments cannot be made once set up.
  • Change orders should not be processed on an encumbrance with active recurring invoices
  • The Recurring Payables page (FAARUIV) tracks the Next Submission DateMaximum Submissions, and Submissions to Date.
  • Scheduled payments may not extend beyond the current fiscal year.
  • Cancellation of recurring payables requires the Maximum Submissions to be changed to match the new number of submissions prior to the final check being issued for the current pending transaction.
  • Vendors must not send invoices for each recurring submission.
  • Banner continues to use the original invoice document for each submission. A query of the invoice document provides only the current submission information. The Banner Document History page (FOIDOCH) will display one invoice document with multiple checks issued.
  • Recurring payables are paid as single-transaction payments and will not combine with any other invoice credit transactions to the same vendor.

Contact Information

If you have questions, contact:

University Payables Customer Service

Illini Plaza Building Suite 210, MC 660

1817 South Neil Street

Champaign, IL 61820

Phone: 217-333-6583 or 888-872-9953

KeywordsBanner   Doc ID120654
OwnerLearning Systems SupportGroupUI Training and Development Resources
Created2022-08-16 08:28:16Updated2024-02-02 11:00:35
SitesUniversity of Illinois Training and Development Resources
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