Architect’s Supplemental Instructions (ASI)

Create an ASI

1. Navigate to the project in Kahua. The project name will appear in the header.
2. Once in the project, open the Architect’s Supplemental Instructions App by selecting Apps and searching for Architect’s Supplemental Instructions using the Search Bar.
3. Select New.
4. The ASI number is automatically populated by Kahua.
5. Complete the information in the Details section.
   1. Add the Date of the ASI.
   2. Enter a Subject for the ASI.
   3. Status will update as the ASI moves through the workflow.
   4. The Contract field will not populate. This may be left blank. Alternatively, list the contract(s) included in this ASI in the Contract For field.
   5. Select the university PM in the Owner Contact field.
   6. Select the Contractor Contact. Only one person can be entered. Select the Contractor with Assigned, Construction Manager, or Single Prime, as appropriate. If the project is a multiple-prime project, all Assigned Contractors should be added to the CC/Notification field. Add anyone else who should be copied. Multiple people may be added.
   7. Select the Architect Contact. Only one person can be entered. Add any other PSC team members in the CC/Notification field. Multiple people may be added.
   8. Provide detailed instructions in the Instructions Detail field.
6. The information in the Tracking section does not need to be edited by the PSC. The Date Sent and Receipt Acknowledged fields populate automatically. Other information will be edited by the contractor during their review.
7. Add comments as needed in the Comments section. Comments record the author's name and date/time.
8. Attach documents in the References section. The user can:
   1. Drag and drop a file into this section.
   2. Select Upload to add a document saved on their computer.
   3. Select Add Kahua Doc to reference a document stored within Kahua’s File Manager.
9. Select Save/Close when edits are complete.
10. When ready to route the ASI, select Send to Contractor in the action bar.

Respond to an ASI

1. The contractor listed in the Contractor Contact field will receive a Task and an email when the ASI is ready for review and response.
2. Select the Task by navigating to the Tasks App or selecting it from Open Tasks on the Kahua home page.
3. Review the information in the Task. To review the record in the Architect’s Supplemental Instructions App, select View Source Record.
   1. The reviewer may use the Discussions feature to document review of the ASI with Assigned Contractors.
4. After reviewing, navigate back to the Task and go to the Tracking section.
5. Select a Contractor Status.
6. Add comments in the Contractor Notes field.
7. Select Save to save your work.
8. Select Acknowledge Receipt in the action bar.
9. The ASI author will receive an email confirming acknowledgment.
10. The author should navigate to the Architect’s Supplemental Instructions App to review the Contractor Status and Contractor Notes.

Modify and Resend the ASI

1. If the ASI needs to be amended after receipt, the author may select Reset to New in the action bar. This returns the ASI to Draft, allowing the Send to Contractor workflow to be repeated as needed.

Print to PDF

1. Open the detail view of the ASI.
2. Select View in the action bar. Select View w/References to include attached files in the PDF.
3. When the file view opens, select the Open PDF icon to save or print the PDF.