Course 1: Bi-Weekly Time Reporting Overview

This section contains links to resources from the Bi-Weekly Time Reporting Overview course.

Lesson 1 – Bi-Weekly Time Reporting and Employee Class

1. State University Civil Service System (SUCSS) website
2. UIC Human Resources Directory
3. UIS Human Resources website
4. UIUC - Illinois Human Resources website
5. UIUC International Students and Scholar Service (ISSS) website
6. UIC Office of International Services website
7. UIS Office of International Student Services website
8. UIS Campus Guide for Student Employment Opportunities website
9. UIUC Office of Student Financial Aid Student Employment website
10. Banner PEAMPLE Form terms and fields
11. Federal Fair Labor Standards Act (FSLA) PDF

Lesson 2 – Components of Time Reporting

1. Overview: Time Entry Security and Setup job aid

Lesson 3 – Bi-Weekly Time Reporting Methods

1. Feeder System Evaluation Form
2. Banner Time Entry Feeder Systems Agreement UIC
3. Banner Time Entry Feeder Systems Agreement UIUC-UIS-System Offices

Lesson 4 – Time Reporting Roles and Responsibilities

1. The University Payroll Schedule
2. Payroll Correction and Adjustment Guide
3. Find my Unit Security Contact (USC)
4. University Code of Conduct
5. State Code of Personal Conduct
6. Creating a Proxy for Time Entry Role job aid
7. Extracting Timesheets job aid
8. Approving Timesheets (in Employee Self-Service)
9. Approving Bi-Weekly Timesheets in Banner (using PHATME)
10. Creating a Proxy for Time Entry Role job aid
11. Security Application (SECAPP)
12. Working with Routing Queues job aid  
13. Overriding a Routing Queue job aid
14. Time Entry and Approval Routing Security Setup job aid

Lesson 5 – The University Payroll Schedule

1. The University Payroll Schedule
2. Business and Financial Services website
3. Payroll Correction and Adjustment Guide
4. Find my Unit Security Contact (USC)

Course 2: Best Practices for Bi-Weekly Time Reporting

This section contains links to resources from the Best Practices for Bi-Weekly Time Reporting course.

Lesson 1 – Best Practice for Time Reporting Internal Controls

1. Fair Labor Standards Act (FSLA)
2. Fair Labor Standards Act (FLSA): Salaried Non-Exempt Employees Fact Sheet
3. State Officials and Employee Ethics Act (5 ILCS 430/Article 5)
4. Fiscal Control and Internal Auditing Act (FCIAA)
5. Business and Finance Policies and Procedures Manual (BFPP)
6. Policy Section 9.0 Audits, Internal Control, and Business System Security
7. Policy Section 9.1 Internal Control Responsibilities
8. Policy Section 9.1.1 Unit Head Responsibilities for Internal Controls
9. Policy Section 4.2.1 Submit Employee Work Time
10. UIC HR Policy Procedure #408
11. State University Civil Service System (SUCSS) website
12. Overriding a Routing Queue Job Aid
13. Policy and Rules for Civil Service Staff Policy 6: Overtime
14. AITS Records and Information Management Services

Lesson 2 – Best Practice for Time Reporting Setup and Structure

1. Employee Self-Service Application
2. Enterprise Data Delivery Information Environment (EDDIE)
3. Security Application

Lesson 3 – Best Practice for the Time Reporting Process

1. University Payroll Schedule
2. Completing a PHIETIM Inquiry to Check Timesheet Status
3. Proxy Setup in Employee Self-Service
4. Removal of Proxy in Employee Self-Service

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Course 3: Audit Issues and Common Problems in Bi-Weekly Time Reporting

This section contains links to resources from the Audit Issues and Common Problems in Bi-Weekly Time Reporting course.

Lesson 1 – Why Compliance and Fiscal Responsibility Matter

1. University Code of Conduct
2. State Code of Personal Conduct
3. Fiscal Control and Internal Auditing Act (FCIAA)
4. Illinois State Auditing Act

Lesson 2 – Audit Findings and Corrective Actions

1. Policy Section 4 Payroll - Payroll Roles in Banner and ANA (Adjustment Notification Application)
2. Cost Principles for Educational Institutions (OMB Circular A-21)

Lesson 3 – Common Errors in Bi-Weekly Time Reporting

1. Employee Self-Service application
2. Payroll Correction and Adjustment Guide – Bi-Weekly Hourly Employees
3. Understanding University Financial Statements and the Reconciliation Process
4. Cost Principles for Educational Institutions (OMB Circular A-21)
5. Fair Labor Standards Act (FLSA): Salaried Non-Exempt Employees Fact Sheet
6. UIC Policy Procedure #408
7. HR Front End
8. Submitting a Pay Stop Request (pdf)
9. Submitting an Overpayment Adjustment for a Bi-Weekly Employee
10. Performing Labor Redistributions
11. University Payroll Schedule
12. University Payroll Reports Guide (pdf)
13. PARIS application
14. PARIS Resource Page
15. State University Civil Service System (S.U.C.S.S.) website
16. Human Resources Policy and Rules for Civil Service Staff - Policy 6 Overtime (pdf)
17. Unit Security Contact