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UAFR - Fiscal-Year-End Closing and Opening Procedures

Fiscal-Year-End Closing and Opening Procedures

Organizations like colleges and universities are decentralized and departmental officers have been delegated the responsibility for their financial information. This financial information is critical to the integrity of the University's financial statements. It is necessary, therefore, for departmental officers to ensure that this information is properly recorded in the University's financial system for inclusion in those financial statements. It is important that personnel responsible for the business and financial activity of the department carefully review all policies, procedures and critical dates for the FY22 closing/FY23 opening process available from this page. Units are also encouraged to review their monthly accounting statements for accuracy, and to process any adjustments by the deadline dates.

About the FY22 Closing/FY23 Opening Procedures Document

The FY22 Closing/FY23 Opening Procedures document explains the policies and procedures for closing FY22 and opening FY23 and details critical dates for transactions affecting FY22 fund availability, policies relating to the disposition of fund and budget balances at the close of the fiscal year, other pertinent information relating to the use of FY22 funds, and departmental responsibilities for providing year-end accounting data.

Section A on page 1 summarizes important highlights of the year-end closing procedures contained in this document.

Please pay special attention to the June 2022 closing period dates. Preliminary June statements will be created in early July and again in mid-July to assist in the evaluation of your departmental fiscal position. The final June accounting statements will be issued in late July and will contain all June activity. You can also view June activity through your Banner on line screens.

Questions regarding the fiscal year-end closing/opening requirements should be directed to the staff identified in Section B on page 3 of this document.


FY22 Closing/FY23 Opening Procedures (Year End Procedures)

Year End Presentation - FY 21 Closing & FY 22 Opening Procedures Webinar Slides Updated: May 12, 2021

Fact Sheets

Please see Fact Sheets page for instructions. 

Labor Redistributions

Please see Labor Redistributions page for instructions.

Other Resources    

Purchasing Reports

Reducing Standing Purchase Order Encumbrances

Year End Case Study Examples [updated: 5/23/17]

Past Year End Closing and Opening Procedures Documents

FY21 Closing/FY22 Opening Procedures document

FY20 Closing/FY21 Opening Procedures document [updated: 05/27/20]

FY19 Closing/FY20 Opening Procedures document

FY18 Closing/FY19 Opening Procedures document

For questions please contact

KeywordsFiscal-Year-End Closing and Opening Procedures   Doc ID118990
OwnerLearning Systems SupportGroupUI Training and Development Resources
Created2022-06-13 14:51:04Updated2024-02-02 11:00:18
SitesUniversity of Illinois Training and Development Resources
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