If an ANA transaction is returned to you, you need to make the appropriate edits and resubmit for approval. You will receive an email notification when you have a transaction to correct.

Open the Employee Recognition Award transaction.

1. Log in to the Adjustment Notification Application (ANA).
2. Locate the transaction to re-submit in your Work List.
   NOTE: Transactions will show Correction under the Activity column.
3. Click the employee’s name.

Review the required approvals and funding.

1. Review and obtain approvals needed.

   Sponsored Projects:

If any part of the award will be paid on a grant fund, Office of Grants and Contracts - Post Award (GCO) approval is required. Departments are responsible for contacting GCO for approval.

Specific university approvals:

1. • University of Illinois at Springfield: Chancellor approval is required for all award amounts.
   • University of Illinois at Chicago: Unit head approval is required for awards less than $400. Awards of $400 or more also require Chancellor or designee approval.
   • University of Illinois at Urbana-Champaign:
     
     • Unit head approval is required for awards less than $400.
     • Awards of $400 or more also require Chancellor or designee approval.
     • University of Illinois System Offices: Unit head approval is required for awards less than $400. Awards of $400 or more also require approval by Employee Relations and Human Resources and Chief Financial Officer or designee.
2. Edit the C-FOAPAL string from which payment is to be made, if required.
   NOTE: All employee recognition awards pay on account 281500. This field cannot be edited.
3. Click the Continue button.

Edit or enter the amount of the employee recognition award.

1. Edit or enter amount of the employee recognition award in the Amount field, if required.
2. Select Withhold applicable statutory deductions from this amount if you want withholdings deducted from the award amount.
   OR
   Select Gross up so employee will receive this net amount if you want the employee to receive the exact award amount.
3. Click the Continue button.

Edit or enter contact information.

1. Select the Approver’s Chart/Orgn Code from the list.
   NOTE: Department approvers cannot approve their own transactions. Select the Chart/Orgn Code of the alternate approver if the normal approver is also the awardee.
2. Enter your name in the Contact Person field.
3. Enter your phone number in the Phone field.
4. Enter your e-mail address in the E-mail field.

Provide the ceremony details.

1. Edit or enter the expected payment date in the Date of Award Direct Deposit field.
   NOTE: All payments are made on Fridays according to the payroll adjustment schedule. Enter a direct deposit date for the first Friday following the award ceremony or presentation date.
2. Edit or enter the date of the award ceremony in the Date of Award Presentation field.
3. Edit or enter detailed information about the employee recognition award in the Comments field.
   • Describe the award.
   • Including the name of the award.
   • Provide any information necessary or required by the Approver.

If the title or name of the award is not included in the Comments field, the transaction will be returned.

4. Click the Submit button.