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UPB - Payroll Correction and Adjustment Guide – Monthly Employees

Payroll Correction and Adjustment Guide – Monthly Employees

Payroll correction options depend upon the stage of payment. See the Payroll Schedule for current deadlines, cutoff dates, and variations surrounding holidays.

Stage 1: During CPA Correction Window (see CPA Window Quick Guide)

Caption

Issue/Status

Cause

Method of Correction

Assigned Salary on job not correct

Job change has not been applied in Banner or did not make the job change cutoff.

NOTE: Be sure to initiate the change in HRFE to validate the correction. The Personnel Date must reflect the intended effective date.

Job Change transaction in HRFE

AND

CPA in PARIS

CPA transaction not available in PARIS

New Job was applied to Banner after the Job Change Cutoff. Employee will not get paid.

PUA in PARIS

CPA transaction has incorrect Assigned Salary in PARIS

A Job Change was applied to Banner after the Job Change Cutoff. PARIS reflects the job information effective at the time of the job change cutoff.

PUA in PARIS

 

Stage 2: Up to Pay Day

Caption

Issue/Status

Cause

Method of Correction

Employee is going to be underpaid

Job errors.

See PUA Adjustment Reasons Quick Guide.

PUA in PARIS

Employee is going to be overpaid

Job errors.

NOTE: Allow 2 days prior to payday to process a Pay Stop.

Pay Stop in ANA

After payroll calculation employee is not getting paid, or was paid incorrectly

New Job or Job Change was applied to Banner after the Job Change Cutoff. Payroll calculated based on the job information effective at the time of the job change cutoff. NOTE: If overpaid, allow 2 days prior to payday to process a Pay Stop.

PUA in PARIS

OR

Pay Stop in ANA (if overpaid)

 

Stage 3: After Pay Day

Caption

Issue/Status

Cause

Method of Correction

Employee is underpaid

Job errors.

See PUA Adjustment Reasons Quick Guide.

PUA in PARIS

Employee is overpaid

Job errors.

Overpayment in ANA

Employee did not get paid, or was paid incorrectly

New Job or Job Change was applied to Banner after the Job Change Cutoff. Payroll calculated based on the job information effective at the time of the job change cutoff.

PUA in PARIS

OR

Overpayment in ANA

Other Transactions

Caption

Transaction

Notes

Transaction Needed

Employee Recognition Award

Submit the payment request two weeks before the awards ceremony.

Employee Recognition Award in ANA

Separation

Make sure all jobs are terminated with a Separation Transaction in HRFE and applied to Banner. Then submit a PUA for the Benefits Payout.

Separation Transaction in HRFE

AND

PUA in PARIS

 

Caption

Acronym Key

HRFE = Human Resources Front End

PARIS = Payroll Adjustment Request Interface System

  • CPA = Current Pay Adjustment
  • PUA = Prior Underpayment Adjustment

ANA = Adjustment Notification Application

 




Keywords:Payroll Correction and Adjustment Guide – Monthly Employees   Doc ID:119767
Owner:Erik O.Group:University of Illinois Training and Development Resources
Created:2022-07-18 14:26 CDTUpdated:2022-07-18 14:29 CDT
Sites:University of Illinois Training and Development Resources
CleanURL:https://answers.uillinois.edu/training/upb-payroll-correction-and-adjustment-guide-monthly-employees
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