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UPB - Submitting an Overpayment Adjustment Request for a Monthly Employee

Submitting an Overpayment Adjustment Request for a Monthly Employee

If your department identifies an overpayment, the Department Originator must enter and submit an overpayment adjustment request in the Adjustment Notification Application (ANA).

If the overpayment occurred as the result of an incorrect job record, first correct the job record in the HR Front End application. Then, submit an ANA request for overpayment, starting with step 1 below.

If the overpayment was charged to an inappropriate FOAPAL, first correct the distribution in Banner using the Labor Redistribution Form (PZAREDS) to move any overpaid restricted funds to an unrestricted FOAPAL. See the Performing Labor Redistributions job aid for steps. Then wait one business day and submit an ANA Overpayment Adjustment, starting with step 1 below.

Overpaid funds may not be transferred to a C-FOAPAL related to cost share or program income in connection with a sponsored project, or any other restricted funding source. Please contact your campus Grants and Contracts Office if you have questions.

If any restricted funding source remains on the pay period overpaid, complete the GC-91 form and submit it to your campus Grants and Contracts Office.

NOTE: Enter a separate overpayment adjustment request for each job that was overpaid.

  1. Log in to ANA at https://ana.uillinois.edu/.
  2. Enter the UIN of the overpaid employee in the ID (UIN) field.
  3. Select Overpayment Adjustment from the Select Adjustment Type menu.
  4. Click the Create button.
    NOTE: If the employee only holds one job, skip steps 5-6 and go to step 7.
  5. Select the position overpaid.
  6. Click the Continue button.
  7. Enter the calendar year of the overpayment in the Pay Event Year field.
  8. Enter the pay event number for the pay period overpaid in the Pay No field.
    NOTE: Click the lookup button next to the Pay No field for a list of period numbers and dates.
  9. Click the Continue button.
  10. Enter the total dollar amount that should have been paid for this pay period in the Total Amount field.
  11. Enter the correct earnings code (3-character code) in the Earn Code field.
    NOTE:
    Click the lookup button next to the Earn Code field for a list of earnings codes.
  12. Enter the total dollar amount for the earnings code in the Total Amount field.
  13. Click the Add Another Row button to add another earn code.
  14. Enter or update the C-FOAPAL string to credit in the Recovered overpayments will be credited to this FOAPAL section.
    NOTE:
    An unrestricted C-FOAPAL is required for the transaction to continue.
  15. Enter or update the C-FOAPAL string to charge the Payroll Service Fee to in The Payroll Service Fee will be charged to this FOAPAL section.
    NOTE: You cannot edit the Account code field. An unrestricted C-FOAPAL is required for the transaction to continue.
  16. If required, select the check box certifying all necessary labor redistributions have been performed and the GC-91 form will be routed to the Principal Investigator (PI) within 10 days.
    NOTE: Click the link to open the online form before selecting this box.
  17. Click the Continue button.
  18. Enter your name in the Contact Person field.
  19. Enter your phone number in the Phone field.
  20. Enter your e-mail address in the E-mail field.
  21. Enter comments about the overpayment in the Comments field. Describe the overpayment in as much detail as possible, including how the overpayment occurred.
  22. Click the Submit button.




Keywords:Overpayment, ANA   Doc ID:119811
Owner:Laura B.Group:University of Illinois Training and Development Resources
Created:2022-07-19 14:58 CSTUpdated:2022-10-12 10:14 CST
Sites:University of Illinois Training and Development Resources
CleanURL:https://answers.uillinois.edu/training/upb-submitting-an-overpayment-adjustment-request-for-a-monthly-employee
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