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UAFR - Rule Codes

Rule Codes

Expense and Revenue Reclassifications

  • Rule code 100: Journal vouchers involving local funds {e.g., I CR, gin, self-supporting)
    • Can only be used in combination with a 100 or 170 Rule code.
    • CANNOT be used with state funds.
  • Rule code 125: Journal vouchers involving local funds (e.g., I CR, gin, self-supporting)
    • Allows multiple debits and multiple credits within the same journal voucher, which could be useful when reclassifying multiple transactions.
    • Can only be used in combination with a 125 or 175 Rule code.
    • CANNOT be used with state, grant, or federal agricultural funds.
  • Rule code 170: Journal vouchers involving state funds (e.g., the 1OOOYY fund).
    • Can only be used in combination with a 100 or 170 Rule code.
    • CANNOT be used with local funds (e.g., ICR, gin, self-supporting)
  • Rule code 175: Journal vouchers involving state funds (e.g., the 1OOOYY fund).
    • Allows multiple debits and multiple credits within the same journal voucher.
    • Can only be used in combination with a 125 or 175 Rule code.
    • CANNOT be used with local, grant, or federal! agricultural funds.

Internal Sales

  • Rule code 100: Journal vouchers involving local funds (e.g., I CR, gin, self-supporting).
    • Can only be used in combination with a 100 or 170 Rule codec
    • CANNOT be used with state funds.
  • Rule code 125: Journal vouchers involving local funds {e.g., I CR, gin, self-supporting)
    • Allows multiple debits and multiple credits within the same journal voucher, which could be useful when reclassifying multiple transactions.
    • Can only be used in combination with a 125 or 175 Rule codec
    • CANNOT be used with state, grant, or federal agricultural funds.
  • Rule code 170: Journal vouchers involving state funds (e.g., the 1OOOYY fund).
    • Can only be used in combination with a 100 or 170 Rule code.
    • CANNOT be used with local funds (e.g., I CR, gin, sel-supporti11g)
  • Rule code 175: Journal vouchers involving state funds (e.g., the 1OOOYY fund).
    • Allows multiple debits and multiple credits within the same journal voucher.
    • Can only be used in combination with a 125 or 175 Rule code.
    • CANNOT be used with local, grant, or federal agricultural funds.

Fund Transfers

  • Rule code 104: Used 011 journal vouchers processing fund transfers between certain types of local funds (e.g., fund transfers from one gift fund to another or from one self-supporting fund to another) using transfer account codes in the 417001 - 417006 account code range.
    • CANNOT be used in combination with any other Rule code.

Budget Revisions on Self-Supporting Funds

  • Rule code 260: Used on journal vouchers that are creating or editing a temporary budget revision on a self-supporting fund
    • CANNOT be used in combination with any other Rule code
  • Rule code 261: Used on journal vouchers that are creating or editing a permanent budget revision on a self-supporting fund.
    • CANNOT be used in combination with any other Rule code

General Encumbrances

  • Rule code 501: Used on a journal voucher that is creating a general encumbrance on an expense account code.
    • Can only be used on Banner page FGAENCB.
    • CANNOT be used with revenue account codes.
  • Rule code 502: Used on journal vouchers that are making an adjustment to a previously created general encumbrance on an expense account code.
    • Can only be used on Banner page FGAJVCD.
  • Rule code 503: Used when completely liquidating and closing a previously created general! encumbrance on an expense account code
    • The original C-FOAPAL used on the original general encumbrance MUST be used when using this rule code
  • Rule code 504: Used when partially liquidating a previously created general encumbrance on an expense account code
    • The original C-FOAPAL used on the original general encumbrance does NOT have to be used when using this rule code since Banner overrides the C-FOAPAL that was entered on the journal voucher
  • Rule code 505: Used when completely liquidating and closing a previously created general encumbrance on an expense account code
    • The original C-FOAPAL used on the original general encumbrance does NOT have to be used when using this rule code




Keywords:Rule Codes   Doc ID:120134
Owner:Erik O.Group:University of Illinois Training and Development Resources
Created:2022-08-01 16:28 CDTUpdated:2022-08-01 16:30 CDT
Sites:University of Illinois Training and Development Resources
CleanURL:https://answers.uillinois.edu/training/uafr-rule-codes
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