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UAFR - Rule Codes for Journal Voucher Types

Rule Codes for Journal Voucher Types

Caption

Code

Rule Class Title

Sign

Special Uses

100

JV – Local Funds

+/-

JV to record transactions to local funds (fund > 189999) that can cross COA and funds. Total debits must equal total credits. Not to be combined with 125/175.

101

JV – Local Funds with Encumbrances

+/-

JV to record transactions to local funds (fund > 189999) that can cross COA and funds. It liquidates an encumbrance and must be against the operating ledger. Total debits must equal total credits. The original encumbrance number, sequence and line are required. Not to be combined with 125/175.

104

JV - Intra-fund Type Non- Mandatory Transfers

+/-

JV to record transfers between local funds with debits equal to credits. Requires Account codes within range of 417001 to 417006.

125

JV – Multiple debits and credits

+/-

JV to record transactions to non-state; non-grant; non-Fed Ag funds (allowed on fund codes >189999<400000>609999) that can cross COA and funds. Total debits must equal total credits. Only to be combined with rule code 175.

170

State OPAL with Clearing

+/-

JV to record transactions to state funds (fund <=189999) that can cross COA and funds. Total debits must equal total credits. Requires operating ledger Account codes. Uses state clearing receivable and

state clearing payable to balance the funds. Not to be combined with 125/175.

171

State Funds with Encumbrance

+/-

JV to record transactions to state funds (fund <=189999) that can cross COA and funds. It liquidates an encumbrance and must be against the operating ledger. Total debits must equal total credits. The encumbrance number, sequence and line are required. Not to be combined with 125/175.

175

State OPAL – Multiple debits and credits

+/-

JV to record transactions to state funds (fund <=189999) that can cross COA and funds. Total debits must equal total credits. Requires operating ledger Account codes. Uses state clearing receivable and state clearing payable to balance the funds. Only to be combined with rule code 125.

260

Temporary Budget Revision

+/-

JV to record a temporary budget revision for self -supporting funds.

261

Perm Self-Supporting Bud Revision

+/-

JV to record a permanent budget revision for self-supporting funds.

501

Encumbrance – Original

+/-

JV to record an original encumbrance on form FGAENCB. Cannot use rule code 501 on FGAJVCD. Revenue Account codes are not allowed.

502

Encumbrance – Adjusted

+/-

JV to indicate an adjustment to the encumbrance.

503

Encumbrance – Liquidation

+/-

JV to record total liquidation and closing of an encumbrance. The original C- FOAPAL must be used. Amount can be zero and a plus (+) should be used to increase the amount of the liquidation resulting in a decrease of the encumbrance balance. A journal voucher with a minus (-) reopens and increases the encumbrance by reducing the amount of the liquidation. Revenue Account codes are not allowed.

504

Encumbrance – Partial Liquidation

+/-

JV to record partial liquidation of an encumbrance. The original C- FOAPAL does not have to be used because Banner overrides the C- FOAPAL that was entered on the form. A plus (+) increases the amount of the liquidation resulting in a decrease of the encumbrance balance. A minus (-) reduces the amount of the liquidation resulting in an increase of the encumbrance balance. Revenue Account codes are not allowed.

505

Encumbrance – Liq Allow Changes

+/-

JV to record total liquidation and closing of an encumbrance. The original C- FOAPAL does not have to be used.

Amount can be zero and a plus (+) should be used to increase the amount of the liquidation resulting in a decrease of the encumbrance balance. A journal voucher with a minus (-) reopens and increases the encumbrance by reducing the amount of the liquidation. Revenue Account codes are not allowed.




Keywords:Rule Codes for Journal Voucher Types   Doc ID:120136
Owner:Erik O.Group:University of Illinois Training and Development Resources
Created:2022-08-01 16:33 CDTUpdated:2022-08-01 16:37 CDT
Sites:University of Illinois Training and Development Resources
CleanURL:https://answers.uillinois.edu/training/uafr-rule-codes-for-journal-voucher-types
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