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iBuy - Using Asset and Non-Asset Account Codes on the Same Requisition

Using Asset and Non-Asset Account Codes on the Same Requisition

To avoid Mixed Asset Code errors, you cannot enter an Asset code with a Non-Asset code at the same level (examples: Requisition level or Line Item level). As long as both are not entered at the same level, the order will not reject because of Mixed Asset and Non-Asset Account codes.

Detailed below is an example of the Non-Asset code at the Requisition level with the Asset code at the Line Item level.

Enter the Non-Asset Code at the Requisition Level

  1. On the requisition in the Accounting Codes section, click Edit (pencil icon).
  2. Enter the FOAPAL Code(s), if different from the Default FOAPAL that automatically populates.
    There are five different ways to enter FOAPAL codes:
    1. Type the FOAPAL code in the text box. If the number is valid, a list of codes should drop down for you to click on.
    2. Type the FOAPAL code, dash, Chart (xxxxxx-x) for the description to populate.
    3. Click on the down arrow and select the desired FOAPAL previously set up in your Profile.
    4. Click on the down arrow and click search by Value (200250-1), Description (103 Indirect Cost Recovery), or a portion of either Value (200) or Description (Indi).
    5. Click the heart icon for the list of your code favorites and select the desired FOAPAL previously set up in Code Favorites in your Profile.
  3. Click Save.

IMPORTANT: Asset codes should be entered at the Line Item level and apply only to the specific line item that qualifies as an Asset and requires a Property Tag (items > $1,000).

Enter Asset Codes at Line Item Level

  1. On the requisition, click the three dots next to the line item that needs a separate asset code.
  2. Click Accounting Codes.
  3. Enter the desired FOAPAL for the Asset, specifically, the Account Code field.
  4. Click Save.




Keywords:Using Asset and Non-Asset Account Codes on the Same Requisition   Doc ID:120285
Owner:Erik O.Group:University of Illinois Training and Development Resources
Created:2022-08-05 10:23 CDTUpdated:2022-08-05 10:25 CDT
Sites:University of Illinois Training and Development Resources
CleanURL:https://answers.uillinois.edu/training/ibuy-using-asset-and-non-asset-account-codes-on-the-same-requisition
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