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UPB – Approving and Correcting Timesheets in Web Time Entry

This article provides step-by-step instructions on approving, correcting, and commenting on timesheets.
  1. Log in to the Employee Dashboard.
  2. Select Approve Time.
    NOTE: In the Time Entry Approvals page, the Approval selection criteria defaults to the current pay period, the timesheet organization, and All Status except Not Started.
    NOTE: Approvers who have access for multiple timesheet organizations can select a specific organization from the All Departments drop-down list.
  3. Select the timesheet to be reviewed from the Pending Timesheets list below the Distribution Status Report – Timesheet bar graph.
  4. To correct a timesheet or review C-FOAPAL information select Details. If no corrections need to be made, go to step 9.
  5. Select the day to review.
  6. For timesheets that need hours adjusted:
    NOTE: If leave time, such as vacation or sick time, will be recorded on the same day as Regular Pay hours, the Regular Pay hours need to be reduced by the amount of benefit time recorded or the employee will be overpaid.
    1. Select the Edit icon in the time entry that needs to be corrected.
    2. Enter the correct number of hours in the Hours field.
  7. To add other earn codes and hours, such as overtime or vacation hours:
    1. Select Add Earn Code.
    2. Select the appropriate code from the Earn Code drop-down list.
    3. Enter the correct number of hours in the Hours field.
  8. Select Save.
  9. Select Preview.
  10. To leave a comment, type the comment in the Comment (Optional) field.
    NOTE: A comment should be recorded explaining any corrections to the timesheet submitted by the employee.
    1. Select the Confidential Comment checkbox for sensitive information, such as FMLA.
      NOTE: Comments marked as confidential may be seen by employees who have approval access.
    2. Select Save.
  11. Select Approve.

Keywordsapproval employee web time entry 9x wte   Doc ID130477
OwnerLaura B.GroupUI Training and Development Resources
Created2023-08-21 13:34:18Updated2024-03-20 10:17:43
SitesUniversity of Illinois Training and Development Resources
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