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UAFR - FABweb Batch Uploads – Surplus and Scrap Disposals
FABweb Batch Uploads – Surplus and Scrap Disposals
Use these steps to complete the surplus or disposal process for University equipment through a Batch Upload file.
NOTE: Parent/Child fixed assets can only be processed directly in FABweb. They cannot be updated using the Batch Upload process.
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Step |
Task |
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1. |
Go to the OBFS Equipment Management > Forms > website: http://www.obfs.uillinois.edu/forms/equipment-management-surplus/ |
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2. |
Click the Surplus & Scrap Disposals link to download the template (Excel format). |
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3. |
Place your cursor in cell B2 to begin entering surplus or disposal data. Each surplus or disposal should have its own row. NOTE: The header row is required in its original format and should not be edited. |
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4. |
Enter data in these required columns for each surplus or disposal item:
NOTE: There are different requirements, depending on the type of surplus or disposal. See the FABweb Batch Uploads File Requirements for more information. |
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5. |
Enter data for any other columns as needed. |
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6. |
Delete any blank formatted rows (through row 51), and delete the instructions in cell A52. NOTE: You can only process 50 surplus or disposal items per template. If you need to process more than 50 items, you must start a new template. |
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7. |
Select File and click Save As. |
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8. |
Choose a location to save your file. |
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9. |
In the Save as type list, select CSV (Comma delimited). NOTE: On a Mac, select Windows Comma Separated instead. |
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10. |
In the File name field, use this naming convention (required): S_MMDDYYYY_XXX.csv MM = 2-digit month DD = 2-digit day YYYY = 4-digit year XXX = any 1-3 digit combination |
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11. |
Click the Save button. |
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12. |
If a pop-up window appears to confirm saving your file in CSV format, click the Yes button. |
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13. |
Login to FABweb at https://fabweb.uillinois.edu/. |
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14. |
Click Process a Surplus/Disposal. |
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15. |
Click the Browse button under Upload a File. |
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16. |
Locate and select the file you saved in step 10. |
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17. |
Click the Open button. |
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18. |
In the Asset File field, confirm that the file name is correct and the file type is CSV. |
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19. |
Click the Upload button. NOTE: A message displays: “Your file has been uploaded. You will receive an email once processing is complete.” |
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20. |
Review the email thoroughly when you get it. It will summarize the status of all the equipment items processed. This will be the only communication sent about the status. NOTE: If any items failed to process, the email will have a spreadsheet attached, with details about the error(s). The error report might contain multiple tabs. |
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21. |
Correct any processing errors, if needed. Check the FABweb Batch Uploads - Common Entry Errors job aid for help. |
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22. |
Review the request in FABweb for completeness and accuracy. |
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23. |
Click the Forward tab. |
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24. |
Click the Submit button to forward the request for approval. |