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UAFR - FABweb Check Status

This article provides step-by-step instructions about how to use the FABweb Check Status functionality.

The FABweb Check Status functionality provides Unit Reps and Approvers with a read-only view of the status of in-process interdepartmental transfer and surplus/disposal transactions based upon Organization code access.

If an in-process interdepartmental transfer or surplus/disposal transaction has an "Unclaimed" status, then any Approver with the appropriate Organization code access can claim it and decline or submit it. If an in-process transfer or surplus/disposal transaction has a "Locked" status, then only the specific FABweb user who claimed and locked the record can decline or submit it. If a transaction is locked to the originating Unit Rep, then the transaction may also be edited.

Using the Check Status Functionality

  1. Log into FABweb.
  2. Select the Check Status tab.
  3. Narrow the list of in-process transfer or surplus/disposal transactions using one of three options:
    1. Enter a Transaction ID in the Transfer/Surplus ID field and select the Find button.
      NOTE: You must enter a partial Transaction ID number that does not include letters or leading zeros. For example, if the Transaction ID number is “TR004294,” then you must enter “4294” and not include letters or leading zeros.
    2. Enter a nine-digit PTag number in the PTag field and select the Find button.
    3. Select a specific Organization from the Org (Resp) drop-down menu and select the Find button.
      NOTE: If you have access to multiple Organization codes in FABweb, then you can browse all transactions for those Organizations.
  4. Review the details of an in-process transfer or surplus/disposal transaction by selecting the Transaction # link.

Transaction Status Explanations

When reviewing transactions, the Unit/Role # and Status columns provide important information about (1) where the transfer or surplus/disposal transaction is within the workflow and (2) whether the transaction has been claimed. The following table is a reference for common scenarios.

The following table is a reference for common scenarios.

Unit/Role #

Status

Scenario

Originating Dept/Rep

Locked

The transfer or surplus/disposal has been initiated, but not submitted by the Originating Unit Rep.

Originating Dept/Approver

Unclaimed

The transfer or surplus/disposal has not been claimed by the Originating Unit Approver.

Originating Dept/Approver

Locked

The transfer or surplus/disposal has been claimed, but not approved or declined by the Originating Unit Approver.

Receiving Dept/Approver

Unclaimed

The transfer or surplus/disposal has not been claimed by the Receiving Unit Approver.

Receiving Dept/Approver

Locked

The transfer or surplus/disposal has been claimed, but not approved or declined by the Receiving Unit Approver.

Receiving Dept/Rep

Unclaimed

The transfer has not been claimed by the Receiving Unit Rep.

Receiving Dept/Rep

Locked

The transfer has been claimed, but not submitted by the Receiving Unit Rep.

Warehouse Employee

Pending Item Receipt

The surplus warehouse is waiting to receive the equipment.

Warehouse Supervisor

Pending Approval/ Completion

University Property Accounting and Reporting (UPAR) either needs to approve the disposal or complete it.



KeywordsUPAR, transaction, Unit Rep, Approver   Doc ID119605
OwnerLearning Systems SupportGroupUI Training and Development Resources
Created2022-07-13 08:53:22Updated2023-11-29 09:50:54
SitesUniversity of Illinois Training and Development Resources
CleanURLhttps://answers.uillinois.edu/training/uafr-fabweb-check-status
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