System Offices Procurement Q&A Spotlight Series

Topics and facilitators will vary monthly, with experts from System Purchasing and Support Services, University Payables, and System Offices Shared Services leading each session based on their areas of expertise. Register for our upcoming sessions (topics listed are tentative).

Upcoming Sessions

• 12/2/25 FY Renewal Kick-Off 10am - 11am

  • It’s that time of year again, renewal season! In order to prepare for purchases and contracts for fiscal year (FY) 2027, System Purchasing and Support Services will be providing timelines for submission of renewal requests, an overview of how to indicate a FY27 renewal on an iBuy requisition, and provide tips on how to submit complete/accurate requisitions for renewals. System Purchasing will also provide its annual updates related to processing purchasing/payable, revenue generating, and no fund contracts.

• 1/13/26 Group Hotel Booking with Anthony Travel 10am -11am

  • If your office is booking hotel room blocks, hotel conference space (including catering), or a combination of the two, then this session is for you! The presentation will be led by the University’s contracted travel agency, Anthony Travel (AT), and will outline how AT can assist units in 1) finding a suitable hotel, 2) negotiating costs and contract terms, and 3) facilitating payment to the hotel after issuance of a purchase order to AT. Learn how AT takes the stress out of group hotel bookings while maintaining your unit’s control over the hotel selection process.

• 2/17/26 Anatomy of an iBuy Purchase Requisition Form 

  • Ever wonder why there’s so many questions on the iBuy Purchase Requisition Form (PRF) or what happens if you select yes or no for specific questions? Then this session is designed for you! We will be reviewing each tab of the PRF and explain why the questions are being asked and the effect your answers have on routing of your requisition. This session is designed for any individual responsible for submitting requisitions in the iBuy system. Combine this session’s presentation with the previously presented session titled “Anatomy of an iBuy Requisition” and you’ll have a very thorough overview of the iBuy requisitioning process from start to finish.

Previous Sessions

1. Contract Review Support Clinic
   • Session recording video
   • PowerPoint presentation file
2. Introduction to Anthony Travel & Drafting Clearer Contract Requests
   • Session recording video
   • PowerPoint presentation file
3. What Information SOSS Needs in a Request
   • Session recording video
   • PowerPoint presentation file
4. Vendor Setup
   • Session recording video
   • PowerPoint presentation file
5. Anatomy of an iBuy Purchase Requisition
   • Have you ever completed an iBuy catalog order, Purchase Requisition form, or Standing Order form and got overwhelmed by the requisition page? In this session we’ll review an iBuy Purchase Requisition from top to bottom, outlining what each section of the requisition represents and what’s expected of units in their creation and department reviews of requisitions. Combine this session’s presentation with the session titled “Anatomy of an iBuy Requisition” and you’ll have a very thorough overview of the iBuy requisitioning process from start to finish.
   • Session recording video
   • Anatomy of a Purchase Requisition (file shown in live presentation)
6. Types of Payments
   
   • Session recording video
   • PowerPoint presentation file
7. Submitting an iBuy Change Request
   • The iBuy Change Request form is how a unit initiates a request to make changes on a previously issued purchase order, in the form of a change order. In this session, we provide an overview of the form, and how to accurately complete it. We’ll also share information related to what types of changes cannot be made on a change request and how to view the status of a change request.
   • Session recording video
   • PowerPoint presentation file
8. Invoices on Hold
   • Session recording video
   • PowerPoint presentation file
9. Invoices in iBuy: Digital Mailroom
   • Session recording video
   • PowerPoint presentation file
10. Considerations for New Revenue-Generating Activities
    • If your unit engages in revenue-generating (rev-gen) activities, or is considering establishing a rev-gen activity, then please consider joining us for this session! In the session, we will be reviewing the University policies related to rev-gen activities, special considerations to factor into your decision making process to proceed forward with a new activity, and how to initiate a contract request in Contracts+ for a rev-gen activity. 
    • Session recording video (coming soon)
    • PowerPoint presentation file

To suggest a topic, please contact us.