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How can I allow only authenticated users to join Zoom meetings?

Protect your meetings using "only authenticated users can join meetings" setting.

If you want to add another layer of protection to your meeting, authenticated users will allow you to restrict access in one of two different ways:

  1. Users logged into Zoom.us
  2. Restrict to zoom users who are logged in with specific email accounts (by domain)

Sign in to Zoom

This option allows anyone who has a Zoom account (whether at UIC or not) to access your meeting.

Enabling the authentication profile

  1. Sign into uic.zoom.us and navigate to the settings tab
  2. Enable Only authenticated users can join meetings.
  3. You can edit this authentication profile's name by clicking the edit button to the right.
    You can also determine which profile is the default profile. Notice below that "Sign into Zoom.us" is the default authentication profile.
    Zoom authentication profile options

Scheduling a meeting with an Authentication profile:

  1. Schedule the meeting as you normally would. Visit How do I start or schedule a Zoom Meeting? for more information.
  2. Open the Advanced Options at the bottom of the meeting list
  3. Select the correct authentication profile, you wish to use to restrict access to your meeting.  Here we will select Sign into Zoom.us
    "Only authenticated users" setting listed in Advanced meeting settings

IMPORTANT: When users attempt to join your meeting and are not signed into Zoom.us they will receive this message:

In meeting notice to log into Zoom.us

Specific Domains (email addresses)

This option restricts access just to those who have s a Zoom account using an email address within the designated domains. For example, the "UofI Zoom Users" option allows only those who have created a Zoom account with the University of Illinois email address. IMPORTANT: Please note that assigning a 'Specific Domain' authentication profile is not possible when scheduling within Blackboard or when using the Outlook plug-in. Use the steps below to schedule your Zoom meeting with a Specific Domain limit.

Enabling the Setting

  1. Sign into uic.zoom.us and navigate to the settings tab.
  2. Enable Only authenticated users can join meetings.
  3. Notice below that "UofI Zoom Users" is NOT the default authentication profile.
    Enable UofI Zoom Users in Zoom settings.  Edit button located to the right of "Illinois email accounts"

Editing the Authentication Profile

  • Edit this authentication profile's name by clicking the edit button to the right.
  • Determine which profile is the default profile. Notice above that "UofI Zoom Users" is the NOT default authentication profile.
  • Add or remove email address domains to allow for different users to join your meetings:

    UofI Zoom Users authentication configuration. Includes UIC, UIS, and Illinois domains.

Scheduling a meeting with an Authentication profile:

IMPORTANT: If you're using Zoom in Blackboard, you are not able to schedule domain-restricted meetings. Please schedule the meeting using one of the techniques above, then import the meeting into your Zoom module. Information about how to import your meeting can be found below: Importing your Zoom meeting into Blackboard

  1. Schedule the meeting as you normally would. Visit How do I start or schedule a Zoom Meeting? for more information.
  2. Open the Advanced Options at the bottom of the meeting list
  3. Select the correct authentication profile, you wish to use to restrict access to your meeting.
    Zoom_Schedule_Authenticated.png

IMPORTANT: When users attempt to join your meeting and are logged in with an unapproved email address they will receive this message:

In meeting notice to log into account with correct email

Adding an authentication profile to a previously scheduled meeting

  1. Log into uic.zoom.us
  2. Find the Meetings tab in the menu on the left
  3. Using the meeting ID, find the meeting you wish to edit
  4. Scroll down to locate the "Edit this meeting" button
    Edit meeting via web portal.  Edit meeting button highlighted at the bottom of the edit meeting window to the left of "Start this meeting" button.
  5. If this is a recurring meeting, select "All" when prompted
    Recurring meeting edit pop out.  All button located at the bottom right corner of pop up window to the right of "only this meeting" and to the left of "cancel".
  6. Scroll down to the Advanced Meeting options and add the authentication profile of your choosing.  More about the different authentication profiles can be found above. 
  7. Once you have selected the correct profile click "Save"
    Confirmation save screen.  Save button at the bottom of the pop out window, to the left of the 'cancel' button.

Import your Zoom meeting into Blackboard

  1. Log into Blackboard and find the Zoom module
  2. In the upper right corner of the Zoom module, locate the button with the vertical ellipsis (stack of three dots) shown below: Import meeting button
  3. Click import:
    import meeting screen
  4. The meeting, with the assigned authentication profile, will be imported into your Zoom module.  Currently, this is the only way to apply a domain-restricted authentication profile to a meeting in Blackboard.




Keywords:protect, meeting, webinar, web, portal, session   Doc ID:100105
Owner:Dean D.Group:University of Illinois Chicago Technology Solutions
Created:2020-04-06 10:10 CSTUpdated:2020-10-27 16:30 CST
Sites:University of Illinois Chicago Technology Solutions
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